IBM introduces IBM Domino Applications on Cloud, a hosting service for companies that wish to migrate their Domino applications to the IBM Cloud.

With this offering, IBM invites you to decommission your Domino servers, move your apps to the IBM Cloud, and—not to forget—bring your own Domino licenses there (Update: multiple options are now available). If you decide to take this path, you will first need to examine your application portfolio to see which apps should be hosted and which should be sunsetted. This is a great opportunity to rationalize your application landscape!

Almost 70% of all organizations are focusing on consolidating or rationalizing their application portfolios, regardless of the application platform (source: KPMG; see: ALM Practices for Notes and Domino). Migration to the cloud accelerates this trend, and IBM encourages the Domino community to do that now.

So if (or when) IBM takes over the running of your important Domino apps, what will happen with your less-important or inactive applications? Or with the applications that used to be important but are no longer adding business value?

While it’s easy to shut applications down, they still contain a great deal of data that should without a doubt be retained for regulatory, legal, or business reasons. This then raises the question of how to save this data in such a way that will allow users to access it easily and in a meaningful manner—even years from today.

We firmly believe that the best way to preserve historical data is to extract it from legacy Notes applications and save it in an open standard repository. Seascape for Notes is our solution for this type of data archiving.

Seascape creates a platform-independent archive of your Lotus Notes content. No application servers or databases are needed. It’s quick, simple, and lightweight. But at the same time, it’s also robust, powerful, and highly practical. You can finally sunset read-only apps, servers, and Notes clients, while retaining access to Notes views and documents. All data is saved in open formats that a lawyer or a businessperson will be able to easily use and understand in years to come.

Seascape archives are portable and detached from the original application and platform, so you can freely move files across your tiered storage system for long-term archiving.

Here’s our proposal:

Download Seascape and give it a try. The trial is shipped as a regular NSF Notes application and takes only two minutes to install. It’s great to see a browser-based archive, but it’s even better when it holds your data. [Seascape Trial]

In addition, we’ve put together two really brief demos to show you how to export IBM Notes views and documents from a typical Notes application. See Seascape in action.

March 02, 2009

Key Facts

• SWING Software has released DocPublisher 4.5 – a Lotus Domino-based software for managing Policies & Procedures and other company manuals for all departments. It helps companies ensure compliance with regulations and standards.
• Unlike other document libraries, SWING DocPublisher turns existing documentation into web browser readable e-manuals for company intranets or the Internet. Document authors can keep using their familiar authoring tools. The system notifies users and collects their sign-offs to ensure the documentation is read and understood by the right people.
• In addition, the DocPublisher Express Edition is now available at no cost for Lotus Domino users.
• The Express Edition enables companies to use IBM Lotus Domino for document publishing without any additional investments. An organization or department can greatly benefit from Express Edition if a single person is responsible for organizing and publishing document libraries or company manuals.
• SWING DocPublisher is also available as a Hosted Solution (SaaS), as well as a Software Appliance.

More information, screenshots and slideshows:
http://www.swingsoftware.com/docpublisher/overview

Article: Top 10 Signs You Need Document Publishing Software:
http://www.swingsoftware.com/docpublisher/overview/top-10-signs

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http://feeds2.feedburner.com/swing-docpublisher

About SWING Software

SWING Software develops and markets award-winning software for collaborative document management. Its market leading products for IBM Lotus Notes/Domino and Microsoft Office systems are helping companies across 60 countries worldwide make their document production, publishing and distribution processes more efficient. For more information, visit http://www.swingsoftware.com.

Contact Info

Mario Pavic
info@swingsoftware.com

April 28, 2008 – SWING Software today announced the release of SWING DocPublisher 4 – policy and procedure management and document publishing software for intranets or the Internet. It enables business users to distribute and maintain internal documentation such as company manuals, training materials, and knowledge bases.

SWING DocPublisher helps organizations ensure compliance with government regulations and industry standards, as well as internal company standards.

For IT professionals, DocPublisher can serve as a web-based library of IT policies and best practices, helping the organization adhere to standards for IT governance such as COBIT, ITIL, and ISO 27001/17799.

Unlike a traditional document library, DocPublisher automatically converts MS Word documents to Web pages. It empowers users to create and update Web content with their familiar authoring tool – Microsoft Word. End-users need only a web browser to easily browse through the library and read published documents, according to their permissions. The entire document life cycle is supported: creation, review, approval, publishing, notifications, expiration, archiving, new revisions, and user feedback.

The new release brings a number of new features and enhancements, including folder and document level permissions, HTML editor (in addition to Word), dynamic navigation tree with “type ahead” search, export view to .csv, new custom properties, workflow guidelines, and other improvements.

SWING Software offers two deployment options for DocPublisher: on-site (standard license, IBM Lotus Domino server required) or on-demand (hosted).

Pricing and Availability

SWING DocPublisher 4 is available today directly from www.swingsoftware.com and from SWING Software’s authorized resellers. Pricing starts at $995 for one server and one publisher license, which includes an unlimited number of readers. License packs and volume discounts are also available.

About SWING Software

SWING Software develops and markets award-winning software for collaborative document management. Its market leading products for IBM Lotus Notes/Domino and Microsoft Office systems are helping companies across 60  countries worldwide make their document production, publishing and distribution processes more efficient. For more information, visit http://www.swingsoftware.com.

May 9, 2006 – SWING Software today announced the availability of SWING DocPublisher 3 – policy and procedure management software for IBM Lotus Domino. The new release empowers organizations to easily move their documentation online.

With SWING DocPublisher 3 organizations can:

• Publish and maintain Policies and Procedures, and other company manuals, using only a web browser and Microsoft Word.
• Support customers, partners or employees with online FAQs, product information, instructions and training materials.
• Distribute internal documentation for ISO compliance, Sarbanes-Oxley, and other regulations and industry standards.
• Create a company intranet, or integrate company manuals into existing one.

SWING DocPublisher supports the entire document life cycle: creation, review, approval, publishing, notifications, expirations, archiving, new revisions, and user feedback. Document authors are allowed to create and update documents with their familiar authoring tool – Microsoft Word. End-users need only a web browser to easily browse through the library and read published documents, according to their permissions.

DocPublisher helps organizations ensure compliance with government regulations and industry standards. It provides cost-effective and timely distribution of critical information across departments and remote locations, ensuring that end users always have current versions at hand.

The key new features include:

• PDF conversion allows users to view, download and print PDF copies of documents and forms. The conversion to PDF is fully integrated into the publishing process, and no additional software is required.
• Search by any property (in addition to full text search).
• Color schemes. Predefined and customizable color schemes which enable users to adjust the look and feel of DocPublisher to match their corporate visual identity.
• Property choices (drop-down list boxes or checkboxes) can be defined by Notes formulas.
• Improved sort for folder-based views. It is now possible to sort (ascending or descending) folder based views by any document property (custom or built-in).
• Improved Select Names Dialog.

Pricing and Availability

SWING DocPublisher 3 is available today directly from www.swingsoftware.com and from SWING Software’s authorized resellers. Pricing starts at $995 for one server and one publisher license, which includes an unlimited number of readers. License packs and volume discounts are also available.

About SWING Software

SWING Software develops and markets award-winning software for collaborative document management. Its market leading products for IBM Lotus Notes/Domino and Microsoft Office systems are helping companies across 60  countries worldwide make their document production, publishing and distribution processes more efficient. For more information, visit http://www.swingsoftware.com.

December 7, 2005 – SWING Software today announced the availability of SWING DocPublisher 2 – agile content management software for IBM Lotus Domino. The new release improves the way companies organize, distribute and maintain their documentation online.

SWING DocPublisher targets companies that are standardized on Microsoft Office and Lotus Domino. Unlike traditional document libraries, DocPublisher automatically converts Word documents into web content, so no additional skills are required to publish to corporate intranets and websites. Original Word documents are retained for future updates.

“There are many companies that are faced with a dilemma: Office document libraries or pure web content. Now they can have both,” said David Jakelic, CEO of SWING Software. “We believe that SWING DocPublisher will change the way key documentation is published company-wide.”

SWING DocPublisher provides a secure, permissions-based access to documents, convenient in-place draft editing, and version control capabilities. It controls the entire document life cycle: creation, review, approval, publishing, notifications, expirations, archiving, new revisions, and user feedback.

Once the documents are published in a browser-readable format, end users can easily find needed information using only web browsers on any platform. They navigate through the DocPublisher’s library in a familiar way: with an Explorer-like table of contents, search, and cross-referenced topics.

The key new features include:

• Custom categories and properties (metadata), plus custom views. This provides means of classifying and browsing documents in the library according to taxonomies that differ from the one implied by the folder structure.
• Outline promotion. When a Word document is being published, its outline view can be promoted to the navigation frame for easier navigation throughout the document.
• Property promotion. Data exchange between Word document properties and DocPublisher document properties.
• Workflow routing, including email notifications in the edit/review/approval process.
• Document history with audit trail.
• RSS-based subscription to new or updated documents.
• Separate headers/footers for display and print.
• Bulk export. Companies can easily export the entire or any part of their DocPublisher libraries to disk, making the transition from DocPublisher to any other system as easy as possible. As a result, the risk of product lock-in has been removed.
• Usability improvements (Ajax-based).

Pricing and Availability

SWING DocPublisher 2 is available today directly from www.swingsoftware.com and from SWING Software’s authorized resellers. Pricing starts at $995 for one server and one publisher license, which includes an unlimited number of readers. License packs and volume discounts are also available.

About SWING Software

SWING Software develops and markets award-winning software for collaborative document management. Its market leading products for IBM Lotus Notes/Domino and Microsoft Office systems are helping companies across sixty countries worldwide make their document production, publishing and distribution processes more efficient.

The SWING Software portfolio is among the first products that have officially validated against new Lotus Domino 7 by IBM. The validation designates that the following products have met the compatibility and integration specifications established by IBM:

• SWING DocPublisher – Web-based company manuals and knowledge bases
  Easily organize, publish, and maintain online documentation, such as policies and procedures, work instructions and knowledge bases. Write in MS Word, read in a web browser, publish to intranets or the Internet.
• SWING Integrator – MS Office integration and document automation toolkit for Lotus Notes/Domino developers
  Integrate your Notes or Domino applications with MS Office and PDF, quickly and easily. Move data to/from Word and Excel producing highly personalized documents, reports, charts, or mailing labels. Conveniently edit and save document attachments. Reuse document templates, rich text fragments and images.
• SWING InOffice – MS Office integration add-on for Lotus Notes
  Merge any Notes data to Word and Excel templates or PDF, without database design changes. Provide business users with custom templates for reports, charts, documents, data analysis, or mail merge.

About SWING Software

SWING Software develops and markets award-winning software for collaborative document management. Its market leading products for IBM Lotus Notes/Domino and Microsoft Office systems are helping companies across 60 countries worldwide make their document production, publishing and distribution processes more efficient. For more information, visit http://www.swingsoftware.com.

February 7, 2005 – SWING Software today announced the release of SWING DocPublisher, content publishing software for IBM Lotus Domino. SWING DocPublisher simplifies publishing of Office documents to corporate intranets and websites. It enables business users to distribute and maintain internal documentation, such as policies and procedures manuals, training materials, and knowledge bases.

“In about ten minutes, non-technical professionals can become productive with SWING DocPublisher. Document authors can use Microsoft Word, so no knowledge of HTML is required to publish to the web,” said David Jakelic, CEO of SWING Software. “Other users need only a web browser to be able to read, search, and navigate through published documentation in a familiar way: just like with e-Books or Windows Help. This assures quick adoption throughout an organization.”

SWING DocPublisher is an out-of-the box solution which does not require training and implementation costs. It leverages existing MS Word documents, publishes them as web content, and retains them in the original format for effortless updating. Examples of its usage include:

• At departmental level – Training materials, best practices, call center scripts, project documentation, safety manuals.
• Company wide – Standard operating policies and procedures (SOP), business continuity and disaster recovery plans, employee handbooks, job descriptions, quality manuals.
• On the Internet – Document libraries that are available to partners and customers, such as product specifications, frequently asked questions and knowledge bases.

The key features and benefits include:

• Online document library for MS Word documents. Library features include version control, user permissions, document locking, convenient in-place draft editing, review and approval.
• Instant online publishing. Automatically converts Word documents to browser-viewable content.
• Enables non-technical users to publish and update information online.
• Easy book-style navigation and search through online documentation.
• Enforces document consistency by using document templates.
• Online documentation can include additional files (e.g. video, sound, spreadsheets) in their native formats.
• Email notifications, periodic reviews and document expiration are features which ensure that the documentation is easily distributed and is always current.
• Collects users’ feedback so the organization can continuously improve its policies and procedures.

Pricing and Availability

SWING DocPublisher is available today directly from www.swingsoftware.com and from SWING Software’s authorized resellers. Pricing starts at $995 for one server and one publisher license, which includes an unlimited number of readers. License packs and volume discounts are also available.

About SWING Software

SWING Software develops and markets award-winning software for collaborative document management. Its market leading products for IBM Lotus Notes/Domino and Microsoft Office systems are helping companies across sixty countries worldwide make their document production, publishing and distribution processes more efficient. For more information, visit http://www.swingsoftware.com.

For IBM Lotus professionals, using Domino for publishing internal documentation may be an obvious choice. Still, lots of Lotus shops do not have a simple way to publish and maintain their standard operating policies and procedures manuals, work instructions, disaster recovery plans, and other critical documents.

Topics addressed in this white paper include:

• Key warnings that indicate if your document publishing system is not appropriate
• “End-to-end” content management systems vs. agile solutions: the hard data
• Common scenarios at Lotus Notes/Domino shops. How much do you need to spend?
• The publishing dilemma: existing authoring tools vs. new publishing system
• How to achieve user adoption
• Seven tips for publishing documentation online

The white paper is available as a free download at: www.swingsoftware.com/whitepapers/

About SWING Software

SWING Software develops and markets award-winning software products for collaborative document management. Its market leading products for IBM Lotus Notes/Domino and Microsoft Office systems are helping companies across sixty countries worldwide make their document production, publishing and delivery processes more efficient. For more information, visit http://www.swingsoftware.com.