Jordyn Russell
Marketing Communications Manager
Fujitsu Computer Products of America, Inc.

If you recently graduated or are preparing for the big event, we want to congratulate you! After hours of note taking, paper writing and last minute assignment finishing (you know who you are), you’ve finally made it to the end of this road, where a paper diploma marks your transition into the “real world.” It’s now time to pack up and get ready for what lies ahead. But before you hastily get rid of any reminders of those strenuous hours, consider the value of your paper trail a few years down the road. Here are a few ways you can benefit from scanning your important papers, notes or even doodles from lectures:

1. Expertise: All of those classes you took were designed to teach you something new or make you an expert in your own major and field. For those times where you need a refresher, rereading your notes or papers brings you back to the days when you were a newly appointed expert. Developing your expertise doesn’t have to end once you get your diploma.

2. Job Search: Speaking of expertise, most jobs will require you to have a certain skill set. When you’re writing your resume, it is always helpful to remember the specifics of what you learned. Brushing up on your own reading before an interview will give you the natural confidence in your own knowledge and abilities.

3. Memories: While you may want to forget the stress right now, we promise that a few years down, you’ll be curious about your thoughts when you were a young college student. Keeping track of your work throughout the years will allow you to look back and see how you have evolved since then.

Whatever you’ve chosen to do post-graduation, we hope you’ll take some time to reflect on the last few years to figure out what it is you want to remember. As for your paper memories, let us help you out–use your ScanSnap to store the concrete knowledge you gained while in school. Bonus points: as you accrue more paper in the real world, you’ll be able to stay on top of it by digitizing and shredding as you please.

And finally, here’s to you, college graduate! Celebrate this time – you’ve earned it.

Jordyn Russell
Marketing Communications Manager
Fujitsu Computer Products of America, Inc.

But have you gone ahead and actually utilized it? Whether you operate a small business or your job requires frequent travel, this powerful solution truly helps improve work efficiency and data accuracy for businesses. No matter where you are you can be adding sales prospects into this CRM solution so that others in your organization can access the information immediately.

Still curious about how it works? We’ve pulled together a step-by-step video to help walk you through the process in less than a minute. It’s that simple! Check out the video below and see if this solution is right for you.

Also learn how to Scan to Salesforce Chatter with your ScanSnap N1800 network scanner, here.

Harman Bola
Product Marketing
Fujitsu Computer Products of America

From Monday, May 14 to Friday, May 18, Shoeboxed will be giving away a ScanSnap S1300 scanner along with 6 months of Shoeboxed Classic, making the normally grueling process of organizing your paper documents much simpler.  Just scan your receipts, business cards and invoices using ScanSnap and Shoeboxed will organize it, turning your paper clutter into useful, portable, human-verified data.

To find out how you can enter the Shoeboxed “#SpringCleaning Sweepstakes” check out the official contest page here.

Good luck and happy spring cleaning!

Kim Hogan
Business Development Manager
Fujitsu Computer Products of America, Inc
@ScanSnapKim

Sit back, relax, and imagine a world without paper clutter. No longer does your office look like it was hit by a mysterious, tiny, indoor tornado. All your important documents and photographs are retrievable with a simple click of a mouse, not strewn about in haphazard piles. You are the mistress of your own domain — oh look, your desk is made out of wood. You know that now because you can see it.

Now open your eyes.  Sigh.

Getting to the place of Zen when it comes to your paper piles is tough.  Between the incoming mail, the receipts, statements, and more, paper can feel like it’s multiplying while you sleep.  Leave it unattended and before you know it, your house is inundated with heaps of clutter and it’s hard to know where to start.  Over time, I’ve developed a mild addiction to scanning (who am I kidding, I can anything that isn’t nailed down!), and it’s made a huge impact on my life.  Read on, and I’ll share a few of my best tips, including exactly what I scan to be more organized and clutter-free.

Tip #1: It’s all how you look at it.

Paper piles are like snowflakes— no two are the same.  The key is to start looking at them through Zen scanning eyes.  Wander your home and let your wayward paper clutter speak to you… The photograph someone took of your book club in which you look skinnier than usual… scan… Your fourth grade son’s report card from second grade that for some reason is still tacked to the fridge… scan… The jar of receipts that you empty your wallet into when it stops being able to close all the way… scan, scan, scan… The ticket stub from that concert at the Greek you didn’t really like but made your husband cry like a little girl… See?

Tip #2: You won’t miss it.

Trust me when I say, you won’t miss most of what’s in those paper piles if you have a digital copy.  It may feel weird to throw out a kid’s report card or an old photo, but think about it— how are you going to enjoy all this stuff if you can’t find it, or it’s in a box in the garage somewhere.  Wouldn’t it be cool if you could dial up that report card or photo on your smartphone whenever you want to take a trip down memory lane?  You can do that with a digital copy.

Tip #3: Ready, settings, go

When you’re ready to scan your way to a more organized, digitized life, just feed in the paper a pile at a time, and allow the soft electronical hum of the scanner fill you with a sense of well being.  Select a scanner that has the ability to scan at a higher resolution for photos you might want to enlarge one day, and the rest should just look great and legible on a computer screen.  And if you have double-sided documents, your scanner should be able to scan both sides at once— less work for you.  For documents, creating a .PDF works best and for photos a .JPG is a great standard format.

Tip #4: Make a home for your scans

It’s important to be clear on where all your scans will live when they’re done.  Your hard drive is a suitable spot, but your files will only be accessible in one place, and they’re one spilled latte away from being gone forever.  An external hard drive is a great solution to provide peace of mind, but I prefer cloud storage solutions like Evernote or Dropbox.  A hard-drive, cloud storage combo is ideal for double safety.  Now I can access my files from anywhere, on any device, and I know they’re safe.

Now that you’ve got the basics down, here’s a glimpse at some of the many things I scan on a regular basis on my path to Scan-nirvana.

Photographs: Scan old photos or ones that people print for you.  Now you can easily sort, tag and share them, upload to social networks and view from anywhere.   Much better than putting them into a photo album that only exists in your living room.

Tearsheets: Inspiration is everywhere. And if you’re like me, you find it primarily in pretty magazines. That Dwell from 2003 with the article on composting was interesting, but the rest of the issue? Weighing me down. Scan what you want and send the rest to the recycle bin.

Business cards: In today’s business world it’s all about networking, and good networking can sure yield lots of business cards. Scanning does the trick and makes it easy to find them in a pinch when I do need them.  Plus scanning software like CardIris makes easy work of getting those contacts into your address book, and if I know I won’t be calling them frequently, I can just scan and store them for later reference.

Handwritten Notes, Christmas Cards and Letters: These kinds of things can often end up in a box never to been seen again (or worse, in the trash). Now I can scan through notes that people cared enough to write to me anytime and clear the shelf for something else where the box used to be.

Notebooks: I still need them for meetings and I’m always making sketches (of remodel ideas, garden plots, website wireframes, etc.) but keeping them usually means they go into a pile and never are browsed again. I scan the pages with the best ideas and tag them so I can find them later.

Rosters: If the thought of painstakingly entering contact information into your address book seems like a daunting task, try scanning school, sports, and work rosters instead. Think of all the time you can save.

Art and Schoolwork: Let’s face it, this stuff can pile up. And while you may want to hold on to and cherish every phase of Junior’s developmental process, keeping every scrap of construction paper isn’t realistic. Scanning can immortalize your young scholar digitally, while keeping your home free of clutter.

Mementos: Ticket stubs, postcards, vacation mementos, the little things that you just don’t have the heart to trash because they are tied to a memory. Now you can save them without saving them.

Taxes: Everyone loves taxes, so why not make the process even more amazing by scanning your deductible receipts as you get them? That way, when it comes time to pay the piper, you can easily create spreadsheets. Your accountant will thank you — maybe with a note — and you can scan that too.

Home Documents and Inventory: Scanning insurance documents, warranties, appraisals repair history and receipts, as well as keeping digital photo records of the valuables in your home is a great way to keep a record of your belongings in the event of a natural disaster or burglary.

Remember, while the power of scanning can be addicting, sometimes it’s not worth the trouble. Don’t start scanning all your tax receipts and records going back to 1975 — best to put that in storage until they’re no longer needed and then toss ‘em out.

So, you’ve scanned — your mind, soul, and home are clear and peaceful, but your recycle bin is full. Before you toss it all out, it’s a good idea to shred that paper, especially if it contains personal or private information. Shredding scissors or investing in an electric shredder is advisable.  Now revel in how clean and uncluttered your environment is, and marvel at how much (paper)weight you’ve lost.

Namaste.

Carley Knobloch (@digitwirl) is a life coach, personal tech expert, web show host, and Chief Twirler at Digitwirl.com.

**Note: ScanSnap scanners are not designed as photo scanners.  Fujitsu recommends using a carrier sheet when scanning photos to protect your originals.

Once mother’s day is over, your busy mom will continue to benefit from the easy creation of digital documents that ScanSnap offers. Whether she’s keeping track of her receipts, important documents, or even everyday reminder notes, having access to all of these on her computer will save her time and energy – giving her more time to check up on you with a quick phone call or email

So if you’re still scrambling, consider offering your mom the gift of a personal (and portable) assistant.

Happy Mother’s Day!

Jordyn Russell
Marketing Communications Manager
Fujitsu Computer Products of America, Inc.

MaxxConnect and Fujitsu make any imaging job a (Scan)Snap!

With the touch of a button you can scan directly to the user, department or workflow folders. Users can also be given the freedom to scan to a location of their choice.

Users can preview the scan and can add, delete or rotate pages in the document. When the document is approved the user can also index the document using the Network ScanSnap’s keyboard.

Once documents are successfully digitized using the fi-6010N Network ScanSnap, MaxxConnect provides the bridge to MaxxVault Enterprise. Once in MaxxVault, documents captured from the Network ScanSnap are easy to find and access, can be processed through a structured and auditable workflow and are eventually archived according to legal requirements.

For more information about MaxxVault MaxxConnect and other MaxxVault solutions visit: www.maxxvault.com.

Kim Hogan
Business Development Manager
Fujitsu Computer Products of America, Inc.
@ScanSnapKim

STEP 1:

Download the free Shoeboxed Desktop Uploader (available for Windows and Mac) and install it on your computer. If you’re a Windows user you can also download and install the free Fujitsu Shoeboxed Profile Maker, which will integrate seamlessly with your ScanSnap Manager and allow you to scan documents directly into your Shoeboxed account.

STEP 2:

Open your ScanSnap Manager and you will be prompted to log in to your Shoeboxed account. Once this is complete, select “Shoeboxed.com” from the list of Profile options in your ScanSnap Manager.

STEP 3:

Begin scanning files through your ScanSnap scanner as you normally would and they will be automatically pushed into your Shoeboxed account for data extraction and human verification.

Detailed How To: Windows ScanSnap Users

1. Download and install the free Shoeboxed Desktop Uploader.

2. Once you’ve installed the Shoeboxed Uploader, download and install the Fujitsu Shoeboxed Profile Maker.

3. Open your ScanSnap Manager and navigate to the “Save” tab. Ensure that “Use Quick Menu” is unchecked and then choose “Shoeboxed.com” from the “Profile” drop-down list. Click “OK”.

4. Begin scanning your documents with your ScanSnap as you normally would and they will automatically be sent into your Shoeboxed account. You will be prompted by the Shoeboxed Desktop Uploader to enter your Shoeboxed username and password, but you will only have to enter this information once.

5. Any document scanned and sent to Shoeboxed will go through our data extraction and human verification process and will be available to you anytime in your online account at www.shoeboxed.com.

Detailed How To: Mac ScanSnap Users

1. Download and install the free Shoeboxed Uploader.

2. Open the Shoeboxed Uploader and log in with your Shoeboxed username and password.

3. Begin scanning your documents with your ScanSnap as you normally would. Once these files have been scanned to your computer simply drag and drop the files into the Shoeboxed Uploader. The Shoeboxed Desktop Uploader can accept multiple file submissions at once and accepts all ScanSnap file types, including: PDF, .png, .jpg and .gif.

4. Any document scanned and sent to Shoeboxed will go through our data extraction and human verification process and will be available to you anytime in your online account at www.shoeboxed.com.

Derek Flower
Senior Account Manager
Fujitsu Computer Products of America, Inc.

DISA Technology Showcase
May 7-10, 2012
The annual DISA Customer Partnership Conference is the premier DoD IT conference bringing together military services, combatant commands, industry, senior decision-makers, and subject-matter experts, who openly communicate and share information that is critical to helping the DoD achieve mission success.
Location: Tampa, FL

Flagg New Jersey Accounting Show
May 16-17, 2012
The Free Show will focus on new computer-savvy systems for CPA practices and client operations. A leading CPA last year said, “It’s all about growing our CPA and client business. We have to be there.” See new products for the first time in New Jersey. The low-cost conference offers CPE sessions at $45 per day, or $60 for 2 days of CPE.
Location: Secaucus, NJ

Docuworld
May 21-22, 2012
Focused on our theme, From Documents to Value, you will have the opportunity to gain exclusive insight into the latest product developments and solutions from DocuWare along with the opportunity to exchange ideas with professionals like yourself.
Location: Orlando, FL

TAGITM
May 22-25, 2012
The TAGITM Conference provides technology education specific to county and city IT Managers and staff. If you are in charge of the technical strategic direction for your county or city or are involved in making technology decisions and recommendations for your municipality, this is the one conference you can’t afford to miss.
Location: San Antonio, TX

Kofax Connect
May 23, 2012
Kofax Partner Connect is a unique forum for Kofax Partners only providing practical insight into the benefits of capture enabled BPM solutions to capture print or electronic information to initiate business processes.
Location: New York, NY

Source: Nitro PDF

Jordyn Russell
Marketing Communications Manager
Fujitsu Computer Products of America, Inc.