AOS Digital - Leading your business into the future!

Going Green Is Now Cheaper!

Webmaster — Tue, 10 Nov 2009 01:34:00 +0000

Among many businesses it is typical for print costs to consume almost 3% of total revenue in a given year. For many organizations, printing costs are nearly equivalent to the amount spent on research and development each year!

Businesses need to begin looking at the high costs of uncontrolled print services. They need to address how to cut costs while continuing to grow, manage and create opportunity. Within many businesses, hardcopy costs remain uncontrolled and unchecked, regardless of industry. continue reading...

Digital Document Storage Reduces Costs

Webmaster — Fri, 06 Nov 2009 01:30:00 +0000

The average office worker spends up to half of their workday searching for simple information! No wonder it’s hard to increase production. A digital document storage system will not only increase worker productivity, but also reduce company costs.

Lost documents create ripples of inefficiency throughout any organization. Although small and medium sized organizations are often hit harder than large corporations, the effect is devastating across the board. In paper-based environments, digital document storage is a great alternative. These systems provide an easy-to-use, secure document storage alternative to ultimately boost productivity and reduce operating expenses. continue reading...

Don’t Let Paper Have the Last Laugh

Webmaster — Tue, 03 Nov 2009 03:14:00 +0000

In 1975 a Business Week article discussed how the personal computer revolution would ultimately lead to a paperless office. In 2009, thirty-four years later, the information contained in paper form has changed, but businesses are increasingly inundated with paper records.

The Environmental Protection Agency (EPA) reports:

· The average office worker goes through 10,000 sheets of copy paper a year.

· Each employee in a typical business office generates 1.5 lbs of waste paper per day.

· Reducing paper production by a ton saves the equivalent of 4,100 kWh of energy and 7,000 gallons of water.

Every aspect of the paper storage process adversely impacts a business’ budget and the environment as a whole. These financial drawbacks of paper storage include the purchase of paper, personnel resources spent filing and finding documents, increase of square footage for physical file storage and recovery from flood or fire damage. continue reading...

EDMS Works for the Little People

Webmaster — Fri, 30 Oct 2009 23:37:00 +0000

In today’s society everyone strives to become the boss whether it’s the manager, president or CEO. People tend to discount the little people like the secretary, assistant and file clerk. These employees are essential for making sure every-day tasks are completed smoothly and efficiently, yet businesses insist on making life harder for them by keeping with a paper-based office.

Take for example a department assistant at a state university. He or she organizes everything from adjunct teacher files, instructor contracts, course schedules, money orders and background checks. For each type of document there are separate filing storage cabinets.

Also take into consideration the issue of employee manuals. Every task required for a job is provided in the inconvenient form of a 4-inch binder categorized haphazardly in a conglomerate of miscellaneous information. continue reading...

Controlling Document Overload

Webmaster — Tue, 27 Oct 2009 02:13:00 +0000

When you have one or more groups in an enterprise, utilizing a document management system will provide storage, easy access and control of large information caches.

As workgroups grow larger, the data in the system continues to grow with it. In document management systems, different sets of data are stored in different styles and fonts. Document management solution companies work on systems so anyone within a workgroup can access information.

Good document management software is judged by the accuracy, simplicity and availability of the information access methods. Most systems have a login that will not allow people without proper authentication to view the data. If the data is stolen, the system should be able to restore the lost document without losing format or information. continue reading...

Put Color back into Productivity and Reduce Costs

Webmaster — Sat, 10 Oct 2009 19:03:06 +0000

New color multifunction systems allow businesses to create color documents quickly and cost-effectively. These systems print, copy and scan in brilliant color, equipping you with the tools to create, duplicate, and store your creations.

Make sure you’re staying ahead of the curve by investing in a color-enabled MFP. Enjoy the same function and added benefit of professional color for about the same investment as a black-and-white system. Compared to ink jet or laser printers, a color-enabled MFP allows you to print, copy, and scan in full color at faster speeds for a fraction of the cost. Digital copiers also produce high-resolution copies with more clarity and detail than analog copiers. continue reading...

Put Color back into Productivity and Reduce Costs

Webmaster — Sat, 10 Oct 2009 19:03:06 +0000

Companion Solutions Bring Versatility To imageRUNNER ADVANCE Series

Webmaster — Fri, 09 Oct 2009 23:23:00 +0000

By Jamie Bsales, Associate Editor, October 9, 2009

At the Canon Integrated Solutions Showcase held last month in Las Vegas, attendees got a sneak peek at the first imageRUNNER ADVANCE models—products Canon executives characterized as the company’s most important introductions since the original imageRUNNER line debuted 10 years ago. True to the “Integrated Solutions” phrase in the name of the event, the imageRUNNER ADVANCE series is about more than improved hardware: The line brings with it a spate of new or enhanced software offerings that put the machines at the center of a company’s workflow.

More Than MEAP

As expected, all of the announced and upcoming models in the imageRUNNER ADVANCE series support MEAP, Canon’s platform for running a host of embedded applications directly from the control panel of a compatible device. Less expected was the announcement of particular SKUs, called Solution Models, that include a trio of productivity-enhancing workflow software called Canon imageRUNNER ADVANCE Essentials (customers can still order base model SKUs that don’t include the software). That suite is made up of imageRUNNER ADVANCE Desktop, a PC-resident application for accessing and working with files stored on the device's hard drive from a networked desktop PC; an updated version of Canon’s Workflow Composer, which lets administrators create custom workflows and push them out to the devices as one-touch control-panel buttons; and imageRUNNER ADVANCE Tracker, a tool that lets users track device use by user or by function.

“With imageRUNNER ADVANCE, Canon is making knowledge workers more productive in the day-to-day work they have to get done,” said Dennis Amorosano, senior director, Solutions Marketing and Business Support. “People are the most important element of an organization, and these tools allow them to focus on more strategic tasks for the business, rather than on trying to get the technology to work.” continue reading...

Companion Solutions Bring Versatility To imageRUNNER ADVANCE Series

Webmaster — Fri, 09 Oct 2009 23:23:00 +0000

By Jamie Bsales, Associate Editor, October 9, 2009

More Than MEAP

It’s Not Only Humans Who Have A Net Worth

Webmaster — Fri, 02 Oct 2009 04:21:00 +0000

I was recently browsing the internet when I came across a website claiming it could tell me exactly how much my life was worth as a human being. Intrigued, I filled out a survey that asked questions about my physical, mental, lifestyle and personality factors. Once completed it broke down every aspect of my answers and gave me an exact number of my life’s worth—$2,327,896 to be exact.

I began wondering, if there is a method to determine something as intangible as the price of a human life, certainly any other object could be also be weighed and measured. Businesses everywhere know the value of a document, but how much is it really worth? While the question remains of why researchers would find interest in determining the life worth of a piece of paper, I did find an answer. Research has shown that over a document’s lifetime the cost of handling, storing and shipping a single paper document can easily reach up to $30.

First, there is the cost of the paper itself, just a few cents to begin with, but we’re only getting started. Then there is the cost of storage. This can include anything from file folders, file cabinets and storage boxes to the extra office storage space you have to rent. continue reading...