12 Members of the public attended the meeting.

14 APOLOGIES FOR ABSENCE.
14.1 No apologies for absence were received.

15 CODE OF CONDUCT - DECLARATION OF INTERESTS- REQUESTS FOR DISPENSATION
15.1 No declaration of Interests was received.
15.2 No requests for dispensation were received.

16 MINUTES
16.1 The minutes of the previous meeting held on 13th May 2014 were agreed
as a true and accurate record. Proposed by Cllr Simpson and seconded by Cllr
Sherris

17 MATTERS ARISING
17.1 There were no matters arising.

18 FINANCE
18.1 The Weigh & Tolls Committee accounts were presented and agreed.

19 USE OF TOWN HALL AND HIGH STREET
19.1 A request from the Yarm 1914 Group to use the Town Hall on Wednesday 11th
June2014, at 7.00pm was agreed.
19.2 A request from The Grammar School Trust to use the Town Hall on Monday 7th July at 7.00 pm was agreed.

20 FARMERS MARKET
20.1 The Farmers Market is progressing well with 16 stalls attending in May.

21 YARM GALA
21.1 The Chairman gave an update on the planning of the Yarm Gala

22. WW1 CENTENARY EVENTS
22.1 The Chairman gave an update on the WWI centenary event planning.

23 CHRISTMAS PLANNING
23.1 A proposal received from Mr Mortimer suggesting a Victorian Christmas event
was discussed. Cllr Meakin volunteered to participate in the working party for the
event. Mr Mortimer will keep the Town Council informed of progress.

24 TO RECEIVE ITEMS FOR INFORMATION AND CONSIDERATION FOR THE
NEXT AGENDA
24.1 No items were received for consideration for the next agenda.

25. TO CONFIRM THE DATE OF NEXT MEETING OF THE WEIGH AND TOLL
COMMITTEE
25.1 The date of next meeting of the Weigh and Toll Committee agreed as 7.00 pm
on Tuesday 8th July 2014.

There being no further business, the meeting closed at 19.28 pm

13 members of the public attended the meeting.

13 APOLOGIES FOR ABSENCE.
13.1 Apologies for absence were received from:
Darren Birkett Cleveland Police Authority
Barry Coppinger Police & Crime Commissioner for Cleveland Police

14 CODE OF CONDUCT - DECLARATION OF INTERESTS- REQUESTS FOR DISPENSATION
14.1 Cllr Sherris declared a personal, non-prejudicial interest on item P&R planning, as a member of Stockton Borough Councils Planning Committee. With regards to planning applications Cllr Sherris expressed initial views based only on the information available at the time and reserved the right to reconsider the matter at the time of the planning authorities determination and, if appropriate, to take a different view based on all the information then being available.
Cllr Monck declared a personal non prejudicial interest on the Fellowship Hall.
Cllr Wilkinson declared a personal non prejudicial interest on planning items 8 and 9.
14.2 No requests for dispensation were received.
14.3 Councillors were reminded of their responsibility to complete and declare the required paperwork on declaration of Interest and dispensations. Noted.

15. MINUTES OF PREVIOUS MEETINGS
15.1 The minutes of the previous meeting were agreed as a true and accurate record with the following changes Page 4 Item A1A Allotments 1' Cllr Monck was accompanied by Cllr Simpson and allotment men'. Amended to read 'Cllr Wegg was accompanied by Cllr Simpson and allotment men'. Proposed by Cllr Judge seconded by Cllr Simpson.
15.2 The minutes of the Annual General Meeting held on the 13th May 2014 were agreed as a true and accurate record.
15.3 The minutes of the recreation meeting held on the 14th of May 2014 were agreed
as a true and accurate record.

16 MATTERS ARISING FROM THE MINUTES OF THE PREVIOUS MEETINGS.
16.1 Page 2 item 8.2. The response to the Seven Oakes query was read aloud by the
Chairman.
16.2 Councillor Ward surgeries were discussed. Agreed that the Councillor Ward Surgeries will be held at the same time and location as the Ward Councillor Surgeries. Cllr Kenefec will trial them for three month and feedback the response to Yarm Town Council. Resolved. Clerk to advertise on the web site.
16.3 The Parish Poll results were noted. After discussions it was agreed that the Clerk will organise a meeting between the leader of Stockton Borough Council and the Chairman to discuss the next steps.

16.4 Councillor Houchen proposed that a vote be taken to establish whether or not Yarm Town Council is to support the outcome of the Parish Poll. The proposal was seconded by Cllr Kenefec. A Vote was taken with the following results 7 in favour of support. 2 against support and 2 abstentions'. Resolved. The Clerk to write to Stockton BC informing them of the councils support for the outcome of the Parish Poll.

17.1 CONFIRMATION OF WEIGH AND TOLLS COMMITTEE MINUTES
17.1 The minutes of the Weigh and Tolls Committee meeting held on the 13th May 2014 were agreed as a true and accurate record.

18 ACCOUNTS
18.1 The Yarm Town Council accounts were presented and agreed with authorisation
granted for additional payments to:
CP Computing £20.00 Gala Posters
Symbol Signs £120.00 Gala Banners
Viking Productions Ltd £3360.00 Staged entertainment
Colin Leighton Landscapes £1,100.91 Open spaces contract in May
18.2 The Finance Officer presented the Annual Return Section 1 and 2. Section 2
asked nine questions which were answered by Councillor's. The Annual Return
for the accounts for the year ending 31st March 2014 was approved unanimously.
18.3 Councillors formerly thanked Mr Addison for all of his hard work and commitment in preparing the return and for his financial advice throughout the year.

19 CORRESPONDENCE
19.1 The correspondence list for period ending 29th May, 2014 was noted.
19.2 Cllr Monck read aloud additional correspondence. Noted.
19.3 Permission was granted to the Community Orchard Group to hold a bonfire on Snaiths Field.
19.4 It was agreed that the Chairman would attend the Yarm Show to present prizes on the 25th August 2014. Clerk to Confirm.
19.5 Cllr Wilkinson expressed a wish to attend a training event on planning. Agreed. Clerk to organise.

Cllr Wilkinson left the meeting at 20.03.

20 PUBLIC SESSION
20.1 A Member of the public queried the long stay car parking plans.
Cllr Wilkinson re-joined the meeting at 20.06
20.2 The ex-chairman requested that his honorarium from the previous year be paid to those who helped clear the flower beds on the riverside. Agreed. The Clerk is to await names and addresses of where the cheque is to be sent. To be supplied by the ex-chairman.
20.3 A member of the public stated that Yarm Town Council should contact the Boundary Commission and request that Yarm is put into Yorkshire or Hambleton. Noted.
20.4 The replacement of bollards on Spitalfields near Yarm Primary school was noted.

20.5 A member of the public queried where the cost of the referendum would come from. Agreed. The Finance Officer will report this back to the Finance Committee.
20.6 Concerns about the right of way and the layout of the cycle path at Lingfield Rd were discussed. Agreed. Cllr Sherris will follow this up. Clerk to write to Stockton BC.
20.7 A member of the public queried how people who could not attend ward surgeries
and did not have access to the internet or a telephone could contact the Council.
Resolved. The Ratepayers representative will put comment boxes into appropriate venues and the Clerk will collect the comments and forward them to Cllrs as necessary.

A2 PR POLICY & RESOURCES
1) A community update from the local police. Noted.
2) To receive an update from Cleveland Police. Noted.
3) The web statistic, May 2014. Noted.
4) To receive an update on the Community Orchard. Noted.
5) LTN 64 Updates Tombstones and memorials. Noted.
6) LTN-76 Energy Performance Requirements Revised May 2014. Noted.
7) The revised estimate for repairs to the Fellowship Hall Roof was discussed and noted. Resolved. £1,400 of the £1,800 increase will be paid for by the Fellowship Hall Committee and the Town Council will fund the remaining £400. Proposed Cllr Simpson and seconded by Cllr Kenefec.

A2 PL PLANNING
1 A report on planning based on information from the Principle Authority was discussed and noted.
2 The Clerk was instructed to support planning application:
Application number Reasons
14/0961/FUL Increases safety for pupils. A one way system will increases traffic flow along Spital Bank and the High Street and alleviate problems on the junction of Bentley Wynd.
3 The Clerk was instructed to object to the following applications.
Application number Reasons
14/1227/ADV Retrospective application not in keeping with the High Street
13/3048/ADV Retrospective application

A2 C CEMETERY
1 Cllr. Simpson gave an update on the Yarm Cemetery. Difficulties have been experienced in the grass cutting schedule due to inclement weather and three graves are causing concern and are to be monitored.
2 No progress has been made to date on the Cemetery Extension. Agreed. Cllr Simpson to follow this up.

A2R RECREATION
1. The playground inspection reports were noted.

2. The repair costs of approximately £1,000 to the vandalised equipment in the paly area were approved. It was suggested that a letter be sent to local schools with a possible press release to raise awareness of the problem. Cllr Judge will draft a letter to circulate.
3. The date of the Recreation meeting was AGREED as Wednesday 11th June 2014 at 6.00.

A2A ALLOTMENTS
1. A further three letters are to be sent to allotment holders requesting that the allotments are brought up to a satisfactory standard.
2. A thanks you letter following school visits to the allotments from Barleyfields School, Ingleby Barwick was noted.
3. Two allotments have been re-let to new tenants.

Cllr Wilkinson left the meeting at 20.42

A2H HIGHWAYS AND TRANSPORT/ENVIRONMENT
1 The Saltergill Road, road closure was noted.

21 ARTICLES FOR WEBSITE
21.1 Members agreed to post the minutes of the Council meeting held on 13th
May, 2014, on to the Gazette and Yarm Town Council's web sites.

22 TO RECEIVE ITEMS FOR INFORMATION AND CONSIDERATION FOR THE
NEXT AGENDA
11.1 Nothing was received.

23 TO CONFIRM THE DATE OF NEXT MEETING OF THE TOWN COUNCIL
12.1 The date of next Meeting of the Town Council was confirmed as Tuesday 8th
July, 2014 to commence following the conclusion of the Weigh and Tolls meeting.

24 INFORMAL DISCUSSION MEETINGS
24.1 An informal discussion meeting for Councillors to discuss various policies and
procedures was agreed as Tuesday 1st July 2014 at 7.00 pm

There being no further business, the meeting closed at 20:47 p.m.

MINUTES OF A RECREATION MEETING OF YARM TOWN COUNCIL HELD IN THE TOWN HALL COMMENCING AT 6.00 PM ON WEDNESDAY, 11th JUNE 2014

PRESENT
Chairman: Councillor Monck
Councillors: Judge, Kenefec, Meakin, Simpson, and Wegg.
Clerk: Mrs M Milburn
Also Present:
M. Burns, A. Lazenby and H. Owens.

APOLOGIES FOR ABSENCE.
No apologies for absence were received.

1 CODE OF CONDUCT-DECLARATION OF INTERESTS
a) No requests for dispensation were received.

2 YARM GALA
1 The Clerk gave an update on the progress of the Gala.
2 H Owens informed the meeting that the School choir was now in place.
3 The schools are working on the bunting. Mrs Owens presented the bunting from Layfield School to the meeting. The Clerk will organise collection of bunting from other primary schools.
4 The Clerk informed the meeting that parking permits for the Steam Train operatives were available.
5 Stewards for the event were agreed.
6 High Visibility Vests and gloves will be purchased for the event.

3. THE VICTORIAN CHRISTMAS PROPOSALS
The Victorian Christmas proposals suggested by Mr Mortimer were discussed. Cllr Meakin has joined the working part and Cllr Wegg will organise mince pies.
4. PROGRESS OF THE 1914 EVENT.
Cllr Monck gave an update on the progress of the 1914 event.

5. TO RECEIVE ITEMS FOR INFORMATION AND CONSIDERATION FOR THE NEXT
AGENDA
a) No items were received

6. TO CONFIRM THE DATE OF THE NEXT RECREATION MEETING OF YARM TOWN
COUNCIL.
a) The date of the next Recreation meeting of Yarm Town Council was agreed as 6.00 pm on Wednesday 9th of July 2014

There being no further business the meeting closed at 6.35 pm

1. Apologies for absence
a) To accept apologies for absence

2. Code of conduct-declaration of interests-Dispensation
a) To record declarations of interest from members in any item to be discussed.
b) To consider, vote upon and record any requests for dispensation.

3. Confirmation of minutes
a) To confirm the minutes of the previous meeting of the Weigh and Tolls Committee held on Tuesday, 10th June, 2014. (For information only-copy attached).

4. Matters arising
a) To deal with any matters arising from the minutes of the previous meeting held on Tuesday, 10th June, 2014..
5. Finance
a) To authorise payment of the accounts set out on the attached sheet.

6. Use of the Town Hall and High Street
a) To note the use of the Town Hall by the Yarm 1914 Group
b) To note the use of the Town Hall by the Yarm Grammar School Trust on Monday 7th July at 7.00pm

7. To discuss a monthly farmers market on Yarm High Street.
a) To discuss the progress and management of the Farmers Market.

8. WW1 Centenary Events
a) To receive a report from Cllr Monck on the 2014/18 WW1 anniversary proposals.

9. Christmas planning
a) To consider an update on the proposals for a Victorian Christmas Fayre presented by Mr Mortimer

10. To receive items for information and consideration for the next agenda

11. To confirm the date of next meeting of the Weigh and Toll Committee as Tuesday
9th September, 2014 at 7.00 pm

Members of the Public's Right to Attend this Meeting

With the exception of any item identified above as containing exempt or confidential information under the Local Government Act 1972 - Section 100A(4), members of the public are entitled to attend this meeting and/or have the access to the agenda.

1 Apologies for absence
a) To accept apologies for absence

2. Code of conduct-declaration of interests-Dispensation
a) To record declarations of interest from members in any item to be discussed.
b) To consider, vote upon and record any requests for dispensation.
c) To remind Councillors of their responsibility to complete and declare the required paperwork on declaration of Interest and dispensations (For information only)

3. Confirmation of minutes
a) To confirm the minutes of the previous meeting held on 10th June 2014 (For information only- circulated via e-mail)
b) To confirm the minutes of the recreation meeting held on the 11th June 2014. (For information only- circulated via e-mail).

4. Matters arising
a) To deal with any matters arising from the minutes of the previous meetings.

5. Confirmation of Weigh and Tolls Committee minutes
a) To accept the minutes of the Weigh and Tolls Committee meeting held on the 10th June 2014 (For information only- circulated via e-mail).

6. Finance
a) To authorise payment of the accounts. (circulated via e-mail)
b) To consider the report and recommendation from the internal Auditors about the Annual Return for the year ending the 31st March 2014. (copy attached -circulated via e-mail)

7. Correspondence
a) To note the correspondence list for period ending 1st July 2014. (For members information-circulated via e-mail)
b) To consider a proposal on Empowering Parish Councils to sell electricity(For members information-circulated on behalf of the National Co-ordinator Local Works via e-mail)

8. Public Session

9 Committees

Policy & Resources
a) A community protection update. (For members information-circulated via e-mail)
b) The web statistic, June 2014 (For members information-circulated via e-mail)
c) To receive an update on the Community Orchard.
d) To note the new national Voter Registration system. (For members information-circulated via e-mail)
e) F09-14 LGPS Discretions Policy. (For members information-circulated via e-mail)
f) PC09-14 Local Audit. (For members information-circulated via e-mail)
g) LTN 9E - Handling Complaints (England) revised. (For members information-circulated via e-mail)

Planning
a) To note and consider a report on Planning based on information from the Principle Authority.

Cemetery
a) To receive an update on the Cemetery.

Recreation
a) To consider the playground inspection reports (circulated by e-mail)
b) To consider the recommendations of the playground inspection reports.
c) To note the damage to the gate on the Layfield play area.
d) To note the date of the Recreation meeting as Wednesday 9th July 2014 at 6.00 pm.
e) To discuss any issues on recreation.

Allotments
a) To receive an update on the allotments.

Highways and Transport/Environment
a) To discuss any issues about highways, transport or the environment.
b) To discuss the Environment Agency proposals to carry out public health and safety and maintenance works on the landing stage at Yarm. (For members information-circulated via e-mail)

10. Gazette Website
a) To agree content for Gazette and Town Council website.

11. To receive items for information and consideration for the next agenda

12. To confirm the date of next Meeting of the Town Council as Tuesday 9th
September, 2014 to commence following the conclusion of the Weigh and Tolls
meeting.

Members of the Public Rights to Attend this Meeting
With the exception of any item identified above as containing exempt or confidential information under the Local Government Act 1972 - Section 100A(4), members of the public are entitled to attend this meeting and/or have the access to the agenda.

1. APOLOGIES FOR ABSENCE
To accept apologies for absence

2. CODE OF CONDUCT - DECLARATION OF INTERESTS-DISPENSATION.
a) To record declarations of interest from members in any item to be discussed.
b) To consider requests for dispensation.

3. YARM GALA
To receive feedback on the Yarm Gala

4. TO DISCUSS THE 2014 CHRISTMAS EVENT

5. TO RECEIVE ITEMS FOR INFORMATION AND CONSIDERATION FOR THE NEXT
AGENDA

6 TO CONFIRM THE DATE OF THE NEXT RECREATION MEETING OF YARM TOWN
COUNCIL
Members of the Public Rights to Attend this Meeting

With the exception of any item identified above as containing exempt or confidential information under the Local Government Act 1972 - Section 100A(4), members of the public are entitled to attend this meeting and/or have the access to the agenda.

We would like to take this opportunity to remind all motorists and residents who use Yarm High Street for parking about the car park closures for Yarm Gala.

The Eastern cobbled parking area (Town Hall side) will be closed from
16:00 Saturday 14th June 2014
until
21:00 Sunday 15th June 2014

To assist us in setting the event up as quickly and smoothly as possible we are asking for all the people parking on the Eastern Side of The High Street to ensure that their vehicles are removed by no later than 16:00 on Saturday 14th June 2014.

We thank you for your co-operation in this matter.

PRESENT: Cllr Monck, (in the chair) Cllrs: Houchen, Judge, Kenefec, Meakin, Sherris, Simpson, Wegg,
Webster, Wilkinson and Mr Addison Rate Payers Representative.
Seven members of the public attended the meeting.

ELECTION OF CHAIRMAN
Two names for Chairman were proposed. Cllr Kenefec was proposed by Cllr Meakin and seconded by Cllr
Wilkinson. Cllr Monck was proposed by Cllr Judge and seconded by Cllr Wegg. A vote took place. Cllrs:
Meakin, Houchen and Wilkinson voted in favour of Cllr. Kenefec Cllrs. Judge, Sherris, Simpson, Webster and
Wegg voted in favour of Cllr. Monck. Resolved: Cllr. Monck to be Chairman for the year and remained in the
Chair.

APOLOGIES FOR ABSENCE:
Apologies for absence were received from Cllr Neil.

ELECTION OF VICE-CHAIRMAN
Two names for Vice-Chairman were proposed. Cllr. Simpson was proposed by Cllr Monck. This was seconded
by Cllr. Sherris. Cllr. Meakin proposed Cllr Kenefec. This was seconded by Cllr. Williamson. A vote took place.
Cllrs: Meakin, Houchen and Wilkinson voted in favour of Cllr. Kenefec. Cllrs. Judge, Monck, Sherris, Webster
and Wegg voted in favour of Cllr. Simpson. Resolved: Cllr. Simpson to be Vice-Chairman for the year.

ELECTION OF COMMITTEE CHAIRMEN

It was agreed that the following be elected to the position shown:-

Committee: To be chaired by: Proposed by: Seconded by:
Cemetery Cllr Simpson Cllr Wegg Cllr Sherris
Allotments Cllr Wegg Cllr Simpson Cllr Monck
Planning Cllr Webster Cllr Monck Cllr Sherris
Finance Cllr Simpson Cllr Monck Cllr Wegg
Policy and Resources Cllr Monck As Chairman of the Council
Weigh & Tolls Cllr Monck As Chairman of the Council
All members are members of the above Committees.

ELECTION OF SUB-COMMITTEES

Committee: To be chaired by: Members:
Cemetery Cllr Simpson Cllr Sherris; Monck and Wegg
Allotments Cllr Wegg Cllr Neil and Simpson
Planning Cllr Webster Cllr Houchen, Judge, Kenefec
Finance Cllr Simpson Cllr Webster Wegg & Sherris
Staffing Cllr Judge, Sherris, Wegg, Simpson, Neil and Meakin

GENERAL RESPONSIBILITIES
Contracts and Tenders The Clerk and Mr. P. Addison, Finance Officer will prepare all contracts and tenders for Council approval.
Western Area Partnership Cllr Simpson
Complaints Cllrs, Wegg. Sherris Simpson. & Kenefec

APPOINTMENT OF FINANCIAL OFFICER
It was proposed by Cllr Simpson and seconded by Cllr Wegg that Mr Addison be elected as a Financial Officer.
Resolved: Mr Addison be appointed as the Finance Officer. Cllrs thanked Mr Addison for his hard work over
the previous years.

AUTHORISED SIGNATORIES
Members agreed that the cheque signatories would remain unchanged.

NOMINATIONS OF REPRESENTATIVES
It was agreed that the following members should serve on the bodies indicated:-

FloundeFlounders Educational Trust The Chairman and Vice Chairman
Yarm Recreation Ground Charitable Trust The Chairman and Vice Chairman
Kirklevington Grange Liaison Cllr Meakin

RATEPAYERS REPRESENTATIVE
Cllr. Simpson proposed Mrs Jones. This was seconded by Cllr. Wegg. Cllr. Kenefec proposed Mr Hadlow. This
was seconded by Cllr. Meakin. A vote took place.
Cllrs: Kenefec, Meakin and Wilkinson voted in favour of Mr Hadlow. Cllrs. Judge, Monck, Sherris,
Simpson, Webster and Wegg voted in favour of Mrs Jones. Cllr Houchen abstained. Resolved: Mrs Jones to be
the ratepayers representative for the year.

CYCLE OF MEETINGS
It was agreed that the present cycle of meetings should continue.

A suggestion of Cllrs holding surgeries was discussed. This will be an item for the next agenda.

There being no further business, the meeting closed at 18:48 pm.

PRESENT
Chairman: Councillor Monck
Councillors: Kenefec, Meakin, Monck, Sherris, Wegg and Wilkinson
Clerk: Mrs M Milburn
Also Present:
M. Burns, A. Lazenby and H. Owens.
One member of the public attended the meeting.

APOLOGIES FOR ABSENCE.
Cllrs: Simpson, & Mr Maggiore

1 CODE OF CONDUCT-DECLARATION OF INTERESTS
a) No requests for dispensation were received.

2 YARM GALA
3 The Clerk gave an update on the progress of the Gala.
4 Stockton BC has agreed to clear the Jetty area and the riverside footpath as a gesture of good will for Cllr Sherris.
5 Yarm Primary School has agreed to the use of the School Car Park for the Gala.
6 H Owens informed the meeting that Viking had not yet been in touch with the primary schools to discuss the arrangements. The Key contact being Gavin Stone from Yarm School. The Clerk is to chase this up.
7 The schools are working on the bunting. To be delivered prior to the event.
8 Volunteers to put out and remove barriers were agreed. Cllr Wilkinson is available Sunday only. Cllrs Meakin, Kenefec, Sherris, Wegg and Chatburn are available on both days. Mr Burns will take charge of the jetty area.
9 There are currently 9 stalls for the Charity Fair.

3. HIGH STREET FLOWERS
Discussions took place about the flowers on the High Street. A local resident had commented how poor the displays have been compared to Stockton and new Cllrs queried why Yarm had not been given the same investment in flowers as other High Streets. It was explained that the Yarm in bloom budget had been reduced and in previous years the floral displays had been funded from the Ward Councillors budget. Once the Public Realm work is completed the lampposts will have the facility to add hanging baskets, this will not address the issue of planting and watering. Cllr Kenefec suggested traders sponsor flowers and he will discuss this with the traders. Cllr Sherris will discuss with other Ward Cllrs the prospect of funding from the Ward budget.
4. THE VICTORIAN CHRISTMAS PROPOSALS
The Victorian Christmas proposals suggested by Mr Mortimer were discussed. The Clerk is to circulate the proposals to the new Cllrs. Costs will need to be met by the traders and not the Council. Mr Mortimer is to be invited to the next meeting to discuss the proposals.
5. PROGRESS OF THE 1914 EVENT.
Cllr Monck gave an update on the progress of the 1914 event.
6. TO RECEIVE ITEMS FOR INFORMATION AND CONSIDERATION FOR THE NEXT
AGENDA
a) No items were received

7. TO CONFIRM THE DATE OF THE NEXT RECREATION MEETING OF YARM TOWN
COUNCIL.
a) The date of the next Recreation meeting of Yarm Town Council was agreed as 6.00 pm on Wednesday 11th of June 2014

There being no further business the meeting closed at 7.00 pm

ALSO PRESENT.
Darren Birkett Cleveland Police Authority
Barry Coppinger Police & Crime Commissioner for Cleveland Police

16 members of the public attended the meeting.

1 CLEVELAND POLICE AUTHORITY UPDATE ON POLICING
1.1 Barry Coppinger joined the meeting and apologised for not being able to attend the earlier meeting. It was confirmed that Insp. Birkett had given an update on the local policing and beat surgeries. Cllr Houchen asked for confirmation of the notice to quit the lease. Mr Coppinger will provide the information for the next meeting. Mr Coppinger further confirmed that he would be happy to attend meetings in the future and the 1914 meetings. Mr Coppinger and Insp. Birkett left the meeting at 7.20 pm.

2 APOLOGIES FOR ABSENCE.
2.1 Apologies for absence were received from Cllr Neil
2.2 The Chairman welcomed the new Councillors to the meeting.

3 CODE OF CONDUCT - DECLARATION OF INTERESTS- REQUESTS FOR DISPENSATION
3.1 Cllr Sherris declared a personal, non-prejudicial interest on item P&R planning, as members of Stockton Borough Councils Planning Committee. With regards to planning applications Cllr Sherris expressed initial views based only on the information available at the time and reserved the right to reconsider the matter at the time of the planning authorities determination and, if appropriate, to take a different view based on all the information then being available.
3.2 No requests for dispensation were received.
3.3 Councillors were reminded of their responsibility to complete and declare the required paperwork on declaration of Interest and dispensations. Noted.

4. MINUTES OF PREVIOUS MEETINGS
4.1 The minutes of the previous meeting were agreed as a true and accurate record. Proposed by Cllr Judge seconded by Cllr Simpson.
4.2 The minutes of the Parish Assembly meeting held on 22nd April 2014 were
agreed as a true and accurate record.
4.3 The minutes of the recreation meeting held on the 23rd April 2014. were agreed as a true and accurate record.

5 MATTERS ARISING FROM THE MINUTES OF THE PREVIOUS MEETINGS.
5.1 item 1.22.2 Discussions on progress of the Long Stay Car Park took place.
On-going.
5.2 The Clerk confirmed that Parish Poll will take place on Tuesday 27th May. The
hours of poll will be from 4.00pm to 9.00pm. The amended cost will be £4,000.
5.3 Item 132.4 Concerns about light pollution from the proposed installation of lights
on the High Street. The Clerk confirmed that she had not received any
complaints about light pollution. Noted.

6.1 CONFIRMATION OF WEIGH AND TOLLS COMMITTEE MINUTES
6.1 The minutes of the Weigh and Tolls Committee meeting held on the 8th April 2014 were agreed as a true and accurate record.

7 ACCOUNTS
7.1 The Yarm Town Council accounts were presented and agreed with authorisation
granted for additional payments to:
CP Computing £14.00 renewal of domain address and administration rights
Staples £111.19 Inks and office supplies
7.2 The Quotes for the insurance was presented, considered and agreed for a five year term with Zurich Municipal at a cost of £3841.66 per year. agreed. Proposed by Cllr Simpson and seconded by Cllr Meakin.
7.3 The revised estimated cost of £4,000 for the Parish Poll was noted as being the responsibility of the Town Council.
7.4 The accounts for the year ending 31st March 2014 were approved. Proposed by Cllr Sherris, seconded by Cllr Simpson and agreed unanimously.

8 CORRESPONDENCE
8.1 The correspondence list for period ending 2nd May, 2014was noted.
8.2 The Seven Oakes proposals - Sustainable Communities Act was discussed and whether or not the Town Council should support this petition. Agreed The Clerk is to make further enquiries and report back to the next meeting.
8.3 A request for a Civic award was discussed. Resolved. The Clerk was instructed to forward the request to Stockton BC for consideration for the Mayors Civic Award.
8.4 Cllr Monck read out correspondence relating to a query about Dickenson Dee Solicitors.
8.5 The following additional correspondence was noted:

ICO Response to formal complaint
Member of the Public FOI request
Member of the Public FOI request

9 PUBLIC SESSION
9.1 A Member of the public queried why the Town Council had not waivered Standing Order 29 referring to Tenders and Contracts over £4,000 but had agreed to a five year contract with the insurance company. Deferred to P&R
9.2 A member of the public queried the number of parking bays available pre and
post introduction to Pay & Display Resolved. The Clerk will contact Stockton BC
for the figures.
9.3 A member of the public questioned Yarm Town Councils opinion on a local
referendum named Yarm into Yorkshire. Any opinions expressed by Councillors
are their personal opinions. Yarm Town Council did not vote to support or object
to the question raised for the referendum. The only person who could talk on
behalf of the Town Council is the Chairman. Noted.

9.4 A member of the public queried when Yarm Town Council would publicise the
Parish Poll onto their website. The Clerk confirmed that the notice of a Parish Poll would be displayed as soon as it is received from Stockton BC. Noted.
9.5 A member of the public queried when Yarm Town Council would be claiming off
the insurance against the Judicial Review. It had been agreed at a previous
meeting that all avenues had been explored and that this matter was now closed.
9.6 A member of the public queried what Yarm Town Council's policy is on smoking
electronic cigarettes in a public building. Noted. There is currently no policy
adopted on smoking electronic cigarettes in a public building. The Clerk was instructed to draft a policy for consideration and as an agenda item for a future meeting.

A1 PR POLICY & RESOURCES
1) Following a member of the public's query during the Public Session as to why the Town Council had not waivered Standing Order 29 referring to Tenders and Contracts the Clerk explained that the annual commitment was less than £4,000 per annum. After debate Cllrs proposed that Standing Order 29 be waived and a vote taken on the insurance quote presented. Councillors agreed unanimously to a five year term with Zurich Municipal at a cost of £3841.66 per year. Proposed by Cllr Judge and seconded by Cllr Meakin
2) A community update from the local police was noted.
3) The web statistics, April 2014 was noted.
4) The Community Orchard is progressing well and dates to involve schools and media in final publicity is to be agreed.
5) PCO -14 Consultation on the operation of the national planning policy framework was noted.
6) FO5E-14 Model Financial Regulations-update was noted.
7) FO6-14 New employment allowances was noted.
8) E01-14 Employment briefing. Statutory Sick Pay refund abolished was noted.

A1 PL PLANNING
1 A report on planning based on information from the Principle Authority was discussed and Noted.
2 The Clerk was instructed to support planning application:
Application number Reasons
14/0961/FUL Increases safety for pupils. A one way system will increases traffic flow along Spital Bank and the High Street and alleviate problems on the junction of Bentley Wynd.
3 Application no 14/0335/FUL was discussed. Cllr Simpson objected on the grounds of the extension being out of keeping with the area and asked it be noted that she supports the local residents in that area. Cllr Simpson felt that other Cllrs should have an opinion on the application and should not avoid expressing their views based on who lived in the property. Encroachment on Cemetery land was also discussed. Cllr Monck will provide the Clerk with a definitive map of the Cemetery boundary for circulation to Councillors. Noted

A1 C CEMETERY
1 Cllr. Simpson gave an update on the Yarm Cemetery.
2 The fencing to the Boundary of Yarm Cemetery was discussed.

3. Cllr Sherris informed the meeting that the gutters around the Chapel are in need
of repair. Resolved. The Clerk is to seek quotes for the repairs.
4. Cllr Wegg queried whether or not the work on the Cemetery carried out by the
YDGA should continue into the new year. Resolved: It was agreed
unanimously that the work should continue and the YDGA were thanked for their
hard work.

A1R RECREATION
1. The playground inspection reports were noted.
2. Cllr Sherris informed the meeting that work was being carried out by Stockton BC to repair the roof of the slide
3. A member of the public has raised concerns over the flowers in the High Street. Resolved. This will become an agenda item for the Recreation meeting.
4. The date of the Recreation meeting was AGREED as Wednesday 14th May 2014 at 6.00 pm.

A1A ALLOTMENTS
1. The allotment walk took place on Monday 14th April 2014 at 2.00 pm. Cllr Monck was accompanied by Cllr Simpson and allotment men. Apologies were received from Cllr Webster. As a result of the walk letters were sent out and two allotments were given up. One allotment has been re-let and one is on the process of a re-let.
2. 40-50 pupils from Barleyfields School, Ingleby Barwick visited the allotment site. The day was a great success a further visit is planned for the next week.
3. There are 24 names on the waiting list for an allotment plot.
4. Cllr Wilkinson queried the process of getting an allotment and Cllr Wegg clarified the position.

A1H HIGHWAYS AND TRANSPORT/ENVIRONMENT
1 Cllr Sherris confirmed that the Hogweed has now been sprayed.

10 ARTICLES FOR WEBSITE
10.1 Members agreed to post the minutes of the Council meeting held on 8th
April, 2014, on to the Gazette and Yarm Town Council's web sites.

11 TO RECEIVE ITEMS FOR INFORMATION AND CONSIDERATION FOR THE
NEXT AGENDA
11.1 Nothing was received.

12 TO CONFIRM THE DATE OF NEXT MEETING OF THE TOWN COUNCIL
12.1 The date of next Meeting of the Town Council was confirmed as Tuesday 10th
June, 2014 to commence following the conclusion of the Weigh and Tolls
meeting.

There being no further business, the meeting closed at 20:53 p.m.

ALSO PRESENT.
Darren Birkett Cleveland Police Authority

12 Members of the public attended the meeting.

1 APOLOGIES FOR ABSENCE.
1.1 Apologies for absence were received from Cllr Neil

2 CODE OF CONDUCT - DECLARATION OF INTERESTS- REQUESTS FOR DISPENSATION
2.1 No declaration of Interests was received.
2.2 No requests for dispensation were received.

3 CLEVELAND POLICE AUTHORITY UPDATE ON POLICING
3.1 An update on Neighbourhood Policing was given by PC Birkett
3.2 Inspector Birkett confirmed that the Yarm Police Station would be closing and the lease on the property would not be renewed in October. The building would be made available if required to the Town Council or Community Groups when it is available and up to October 2014.
3.3 Police Liaison Ward Surgeries will be held in Yarm Library weekly on Tuesdays from 2pm and monthly at the Meadowings Community Centre. Feedback would be given to Yarm Town Council.
3.4 Cllr Wilkinson suggested Council surgeries should also be considered. This was discussed. Resolved: This will become an agenda item for the next meeting.
3.5 Cllr Houchen raised concerns over consultation periods and informing the members of the public about the proposed closure of Yarm Police Station.
3.6 Cllr Wegg raised a concern about youths on the allotments and different officers attending without results. PC Beckett will review his concerns.
3.7 Mrs Jones requested a card or letter of thanks be sent to PC Pickering for his years of service to Yarm. Agreed. The Clerk to send a card

4 MINUTES
4.1 The minutes of the previous meeting held on 8th April, 2014 were agreed
as a true and accurate record. Proposed by Cllr Simpson and seconded by Cllr
Wegg.

5 MATTERS ARISING
5.1 Item number 89.1 Cllr Webster requested a comparative graph of attendance of
stalls at the Farmers Market.

6 FINANCE
6.1 The Weigh & Tolls Committee accounts were presented and agreed.

7 USE OF TOWN HALL AND HIGH STREET
7.1 A request from the Yarm 1914 Group to use the Town Hall on Wednesday 9th
April 2014, and 28th May 2014, at 7.00pm was agreed.
7.2 A request from the College for International Co-operation and Development for a clothes bank on Yarm High Street was declined.
7.3 The retraction of the Stockton Town Pastors use of the Town Hall due to them obtaining a mobile unit was noted.
7.4 The sudden death of Mr Chapman, handy man for Yarm Town Council was noted. Councillors expressed their condolences to his family and friends.
7.5 The appointment of Mr T Reay carrying out the flag flying duties on behalf of Yarm Town Council was Agreed.

8 FARMERS MARKET
8.1 The Farmers Market is progressing well with 20 stalls attending in April.

9 YARM GALA
9.1 The Chairman gave an update on the planning of the Yarm Gala
9.2 It was agreed that Cllr Wegg, Sherris, Judge, Kenefec, Meakin. Wilkinson,
Chatburn and Mrs Jones will assist with putting barriers out on the afternoon of
Saturday 14th of June and removing them on the evening of Sunday 15th of
June 2014 for the Yarm Gala.

10. WW1 CENTENARY EVENTS
10.1 The Chairman gave an update on the WWI centenary event planning.

11 CHRISTMAS PLANNING
11.1 A proposal received from Mr Mortimer suggesting a Victorian Christmas event
was discussed. Resolved. The Clerk to invite Mr Mortimer to a Recreation
meeting to discuss the proposals further.

12 TO RECEIVE ITEMS FOR INFORMATION AND CONSIDERATION FOR THE
NEXT AGENDA
12.1 No items were received for consideration for the next agenda.

13. TO CONFIRM THE DATE OF NEXT MEETING OF THE WEIGH AND TOLL
COMMITTEE
13.1 The date of next meeting of the Weigh and Toll Committee agreed as 7.00 pm
on Tuesday 10th June 2014.

There being no further business, the meeting closed at 19.17 pm

2. Code of conduct-declaration of interests-Dispensation
a) To record declarations of interest from members in any item to be discussed.
b) To consider, vote upon and record any requests for dispensation.
c) To remind Councillors of their responsibility to complete and declare the required paperwork on declaration of Interest and dispensations (For information only)

3. Confirmation of minutes
a) To confirm the minutes of the previous meeting held on 13th May 2014 (For information only- circulated via e-mail)
b) To confirm the minutes of the Annual General meeting held on 13th May 2014 (For information only- circulated via e-mail)
c) To confirm the minutes of the recreation meeting held on the 14th May 2014. (For information only- circulated via e-mail).

4. Matters arising
a) To deal with any matters arising from the minutes of the previous meetings.
b) To discuss the Parish Poll.

5. Confirmation of Weigh and Tolls Committee minutes
a) To accept the minutes of the Weigh and Tolls Committee meeting held on the 13th May 2014 (For information only- circulated via e-mail).

6. Finance
a) To authorise payment of the accounts. (circulated via e-mail)
b) To approve the 2013 Annual return. (to be tabled)

7 .Correspondence
a) To note the correspondence list for period ending 29th May 2014. (For members information-circulated via e-mail)

8. Public Session

9 Committees

Policy & Resources
a) A community update from the local police. (For members information-circulated via e-mail)
b) To receive an update from Cleveland Police
c) The web statistic, May 2014 (For members information-circulated via e-mail)
d) To receive an update on the Community Orchard.
e) LTN 64 Updates Tombstones and memorials (For members information-circulated via e-mail)
f) LTN-76 Energy Performance Requirements Revised May 2014. For members information-circulated via e-mail)

Planning
a) To note and consider a report on Planning based on information from the Principle Authority.

Cemetery
a) To receive an update on the Cemetery.

Recreation
a) To consider the playground inspection reports (circulated by e-mail)
b) To consider the recommendations of the playground inspection reports.
c) To note the damage to the play equipment and cost of repairs.
d) To note the date of the Recreation meeting as Wednesday 11th June 2014 at 6.00 pm.
e) To discuss any issues on recreation.

Allotments
a) To receive an update on the allotments.

Highways and Transport/Environment
a) To discuss any issues about highways, transport or the environment.
b) To note the Saltergill Road - Road Closure(Circulated via e mail)

10. Gazette Website
a) To agree content for Gazette and Town Council website.

11. To receive items for information and consideration for the next agenda

12. To confirm the date of next Meeting of the Town Council as Tuesday 8th
July, 2014 to commence following the conclusion of the Weigh and Tolls
meeting.

13. To agree a date and time for an informal discussion meeting with all Councillors
present.

1. Apologies for absence
a) To accept apologies for absence

2. Code of conduct-declaration of interests-Dispensation
a) To record declarations of interest from members in any item to be discussed.
b) To consider, vote upon and record any requests for dispensation.

3. Confirmation of minutes
a) To confirm the minutes of the previous meeting of the Weigh and Tolls Committee held on Tuesday, 13th May, 2014. (For information only-copy attached).

4. Matters arising
a) To deal with any matters arising from the minutes of the previous meeting held on Tuesday, 13th May, 2014.
5. Finance
a) To authorise payment of the accounts set out on the attached sheet.

6. Use of the Town Hall and High Street
a) To note the use of the Town Hall by the Yarm 1914 Group

7. To discuss a monthly farmers market on Yarm High Street.
a) To discuss the progress and management of the Farmers Market.

8. Yarm Gala
a) To receive an update on the planning of the Yarm Gala

9. WW1 Centenary Events
a) To receive a report from Cllr Monck on the 2014/18 WW1 anniversary proposals.

10. Christmas planning
a) To consider the proposals for a Victorian Christmas Fayre presented by Mr Mortimer (Circulated via email)

11. To receive items for information and consideration for the next agenda

12. To confirm the date of next meeting of the Weigh and Toll Committee as Tuesday
8th July, 2014 at 7.00 pm

Yarm Parish Poll

At a parish meeting for the Parish of Yarm held on Tuesday 22nd April 2014, a poll was demanded on the following question:

Do the electors of Yarm wish Yarm to be removed from the control and administration of Stockton Borough Council and become the responsibility of North Yorkshire County Council and Hambleton District Council?

Notice is hereby given that:

1. A poll on the said question will be held on Tuesday 27 May 2014, between the hours of 4:00 pm and 9:00 pm.

2. The name and address of the proposer of the resolution in respect of which the poll is taken is as follows:

Surname of Proposer Other Names in Full Home Address
Kenefec Martin William 7 Low Church Wynd, Yarm, TS15 9BA

3. The situation of Polling Stations and the description of persons entitled to vote thereat are as follows:

Situation of Polling Station Station Number Ranges of electoral register numbers of persons entitled to vote thereat
Levendale Primary School, Foundation Stage Entrance, Mount Leven Road, Yarm 1 YM1-1 to YM1-1846
Challoner House, Challoner Road, Yarm 2 YM2-1 to YM2-1422
Yarm Primary School, Spitalfields, Yarm 3 YM3-1 to YM3-1745
Yarm Public Library, 41 High Street, Yarm 4 YM4-1 to YM4-681
Layfield Primary School, The Hall, Everingham Road 5 YM5-1 to YM5-1110