Matt in the Royal Mail Archive repository.

Each section’s cataloguing backlog lies in alluringly blank boxes in the repository. Every time I open a new box, I have no idea what I’ll find inside. It could be bound volumes, photographs, or a mountain of papers. It could even be computer data! My first task is to identify what each individual record actually is, when and where it originated, and what it can tell us. It’s rather like archaeology, although there’s usually documentation from the original transfer to the Archive to help me.

This randomly-selected box from the backlog contains over a dozen letter sorting manuals from different eras:

A box of letter sorting manuals.

A month later, I’ve surveyed every box, and I’ve generated a vast database containing several hundred records’ details. Next, I puzzle out how to combine the newly-catalogued records and the existing ones into an easily navigable order in the catalogue. Archivists are trained to work to a single international standard that groups related records together into a kind of tree structure, often based on the structure of the organisation that produced them. I give each record a unique finding number, which is what our visitors use to request items for consultation in the Search Room.

I also need to repackage the records. We use specialist packaging materials, including those ever-present acid-free folders tied up with tape, to prolong the lifespan of archives. After my database is uploaded to our collections software, my colleagues and I spend several coffee-fuelled days proof-reading every word, before it’s published to the online catalogue for everyone to use. Then it’s onto the next section of the Archive and the process starts again!

What our visitors see: individually numbered archives, repackaged for long-term preservation.

The BPMA is working to tackle its cataloguing backlog, bringing thousands of records into the light, and making even more of our nation’s postal history available to everyone. I’ll be blogging here every few weeks, to keep you updated on my progress and to share the records I’ve uncovered.

Flora auditing and packing the museum collection.

I spent most of the time at Freeling House, delving into the archive downstairs. This included badges, ties, postcards, letters, publicity leaflets, and lots of other things. The postcards were particularly interesting, especially trying to make out the messages on the back of some of them. Less fun was counting a large number of duplicate badges for disposal – the total was 666 (as well as a small saxophone badge and a clip that looked as if it was from a pair of dungarees), so I think that definitely qualifies as a ‘box of doom’. We also found an old sign ‘In Case of Alarm of Fire’, with separate instructions for male and female employees (women were supposed to file out in pairs – I wonder what happened if there was an odd number?!).

Two days a week were spent out at the Museum Store in Debden, which is home to the larger (and often more unusual) objects. I can’t quite decide on my favourite; it’s a tie between the model of the HMS Queen Mary (complete with tiny moving lifeboats), parts of the Travelling Post Office (including a water boiler and food heater), or the Post Office ‘L’ Plates – I had no idea that the Post Office used to teach their own drivers.

Model of the HMS Queen Mary.

One day involved packing lots of vehicle parts, helpfully listed as ‘assorted unknown parts’; luckily, another volunteer with an extensive knowledge of cars was on hand to help us identify what we were actually packing. There were definitely a few more challenges out in Debden – lots of oddly shaped objects that, just as you thought you’d finally wrapped them up, would burst back through the acid-free tissue paper and make a bid for freedom. I also got to dust a couple of post boxes and post vans which was fun – leading to complaints from my mum about my reluctance to dust at home.

I also spent two days down in the corner of the archive checking the old uniforms for signs of moth activity. There were a few false alarms (including a set of disintegrating shoulder pads in one of the jackets), but luckily, no signs of infestation (I did find one jacket with a few worn patches, but decided that moths probably haven’t yet developed the intelligence to eat in a completely straight line!). The range of uniforms hiding in the corner was astounding: I found Danish uniforms (both town and country, and summer and winter – clearly the Danes like their uniforms), as well as Canadian and Swiss ones. There were also Foreign Office uniforms, from when the General Post Office won the contract to dress some departments of the Civil Service as well as their own employees. It was amazing (and slightly terrifying) to be touching fabric that was over one hundred years old in some cases, but it was all remarkably well preserved. I also never realised quite how heavy overcoats were, especially the thick woollen ones.

Flora condition checking the uniform collection.

I’ve thoroughly enjoyed my time here, and it’s been a great introduction to the practical side of collections documentation and management (rule number one: the collections database CALM is anything but!). I’d also like to say a huge thank you to Emma and Sarah for putting up with me (and for the plentiful supply of tea, biscuits and occasional cake out at Debden!)

See our Volunteers page to find out about volunteering at BPMA.

On 11th July 2013 Sotheby’s will stage an historic auction featuring surplus duplicate stamps from the British Postal Museum & Archive. The auction will provide essential funds for a state-of-the-art new home for the BPMA, representing an exciting addition to London’s cultural landscape when it opens in 2016.

Visualisation of BPMA’s New Centre at Calthorpe House.

New Home for Britain’s Postal History

Described by Mayor of London Boris Johnson as “a national treasure of global importance”, the BPMA is the leading resource for all aspects of British postal heritage. It cares for the visual and written records of 400 years of British postal, social and design history, comprising over 60,000 artefacts and 2.5 miles of archives. Together, the collections and archive tell a fascinating human story of British communication, industry and innovation, illuminating and celebrating a unique and integral part of the nation’s heritage.

Under a scheme endorsed by the Government and backed by Britain’s leading heritage organisations, the BPMA is planning a new Postal Museum and Archive to provide a first class home for its archive and collections, which are currently held in storage and largely inaccessible to the general public. The new centre will be situated in Calthorpe House, in the London Borough of Camden, adjoining the country’s oldest mail centre at Mount Pleasant.

World-class Archive and Collections

As well as featuring a purpose-built archive repository, the new Postal Museum and Archive will feature spectacular exhibition spaces to showcase the BPMA’s archive and collections, which range from postal vehicles to pillar boxes, staff records, posters, photographs, uniforms, weapons and the world’s greatest collection of British stamps.

Poster: 79,242 Postmen, Duncan Grant, 1939.

Highlights include every British stamp issued from 1840 to the present day; original evidence from the Great Train Robbery trial; the world’s first commercial Christmas card produced in 1843; a 1930s art-deco Mobile Post Office; Valentine’s Day cards dating from c. 1790; telegrams relating to the Titanic disaster; weapons used to protect the mail against theft or piracy; a digital Oral History collection recounting the personal stories of hundreds of current and retired postal staff from around Britain; a first edition of ‘Ulysses’ by James Joyce, intercepted in the post for being obscene; uniforms of Victorian River Postmen; a Travelling Post Office railway coach; films produced by the iconic GPO film unit; telegrams sent by the royal family; medals awarded to Post Office Employees including a rare Victoria Cross; and posters, prints and paintings by celebrated artists including Edward Bawden, Duncan Grant and Vanessa Bell.

Understanding and celebrating Britain’s postal heritage and wider social history

The new Postal Museum and Archive will feature a state-of-the-art education centre and extensive research facilities, designed to encourage school children, students and the wider public to learn from and be inspired by postal heritage in all its depth and context. The new education space will increase the BPMA’s annual educational engagement from 2,000 to 12,000 pupils, representing a 600% increase on its current offering.

Key examples of how the BPMA’s collections reflect Britain’s social history:

• In 1840 the launch of the Penny Black, the world’s first prepaid stamp, encouraged people to write and became a vehicle for education, friendship and commerce
• The opening of Post Office Savings Bank backed by the Government in 1861 encouraged people of all walks of life to save money safely and to help combat debt
• W. Reginald Bray became the first ‘human letter’ when he posted himself, later emulated by two suffragettes who attempted to have themselves delivered to Downing Street
• During WW1 the Post Office co-ordinated all army mail and by 1918 had 22,000 pigeons carrying messages to the front
• In 1943 the world’s first programmable electronic computer was built by the GPO’s Tommy Flowers, helping to break many German encrypted codes during WW2

Mail Rail: London’s Best Kept Secret

As an added visitor attraction, the BPMA is exploring plans to convert a section of Mail Rail, the former underground Post Office railway network. Introduced in 1927 and operational until 2003, Mail Rail was the world’s first driverless electrified railway, which revolutionised the delivery of mail in the UK. To this day it remains the world’s only dedicated underground mail transport system, representing an important and largely unseen element of Britain’s industrial heritage.

Poster design: Post Office Tube Railway, Edward Bawden, c. 1935.

Subject to sufficient funding, the Mail Rail depot at Mount Pleasant will be transformed into an immersive visitor centre, introducing a fascinating 15 minute ride on the Mail Rail network on newly-designed trains through the existing tunnels.

Benefitting the local area and contributing to an improved sense of community

Bridging the boroughs of Camden and Islington, the new Postal Museum and Archive will serve as an important cultural hub and community resource. As well as offering cultural and training opportunities for young people, the BPMA will organise out-of-school cultural opportunities and strong community outreach programmes, contributing to a vibrant Camden and Islington.

Historic Stamp Sale

The project to develop the new Postal Museum and Archive will cost approximately £22 million and a fundraising campaign is currently underway, with considerable support from Royal Mail and Post Office Limited. Other funding is in place from the Heritage Lottery Fund and from the BPMA itself.

As part of the fundraising campaign, the BPMA is pursuing two sales of surplus duplicate philatelic material currently held in its custody though not part of its accessioned collections. The historic auctions will take place at Sotheby’s, which held the first ever stamp auction in Europe in 1872. The first sale, held on 11th July 2013, will comprise 191 lots and is estimated by Sotheby’s to bring in excess of £5 million.

One of the duplicate items for sale: Seahorse ‘Registration’ sheets, 1923, one of only two such sheets in existence.

Adrian Steel, Director of the BPMA, said:

Since we first announced our project to open a new first class home for Britain’s postal heritage in London last year we have received widespread support, and following last month’s announcement of this sale it has been great to receive encouragement from those who want to play their part in our fundraising campaign by participating in the auction. The BPMA’s collections are of the utmost richness in iconic British heritage and engaging personal stories, and from family historians to families who want to immerse themselves in something new as part of a day out in London, our new centre offers something sparkling with fascination and enjoyment for everyone. It will safeguard all our collections into the future, and by taking up the chance to own the rare philatelic specimens on offer at Sotheby’s, all potential buyers can feel proud that they are helping to safeguard the originals, and all our world class collections, from Penny Blacks to packet ship records, for the nation and the world to enjoy.

Behind its unassuming façade, the Museum Store houses a wonderful collection of the BPMA’s larger exhibits – each with a story to tell. As part of Museums at Night 2013, come and find out about some of these stories as they are brought to life by The Big Wheel Theatre Company!

Morris van at the Museum Store.

What can you do on the night?

Big Wheel Theatre Company

Stories will be revealed by some fascinating characters from our postal past! Through some exciting interactive performances and activities find out about the Suffragette ‘human letters’ fighting for the right to vote and see how the Post Office had to adapt to the demands of war with new services. Mingle with these characters from history to truly understand all that they went through and achieved. (You can find out more about the ‘human letters’ by listening to episode #3 of our podcast.)

Anti Suffragette postcard. (2011-0365)

Craft Guerrilla

Show your support for our resident Suffragette for the evening by making your own rosette, reminiscent of those worn by the campaigners who fought for Women’s rights. East London craft company, Craft Guerrilla, will be running the activity. All materials provided for free, just bring your creativity and enthusiasm!

Discover how the post office went to war

Explore our Second World War handling box. Dress up like a wartime post man, and write a telegram to a loved one.

Write your own Post Office Telegram.

Postal fun at the Museum Store!

Have a browse

Take a walk down ‘letter box alley’ or take a look at our fleet of postal service vehicles illustrating the long history of moving the mail in a self led exploration of the collection. BPMA staff will also be on hand to answer questions about the collection. When you leave you will be able to recognize a hen and chicks bike, a K2 telephone kiosk and an Edward VIII pillar box!

Hen and chicks cigarette card.

Refreshments

At an event celebrating stories from our past it only seemed right to have a vintage themed refreshment stand! Help yourself to a selection of home made cakes and finger sandwiches, cloudy lemonade or a hot drink - all absolutely free.

Date and Time

Thursday 16th May, 6.00pm-9.00pm.

Cost and Booking

Free - no booking necessary

Visit our website to find out more about our Museums at Night event.

Football Heroes stamps.

The 11 1st Class stamps feature individual footballers from England, Scotland, Northern Ireland and Wales, all of whom were supremely gifted, talented players who stood out in their generation and beyond. The stamps have been illustrated by artist Andrew Kinsman, who took existing photography of all the players, then created a composite artwork, so when the 11 stamps are placed together, they form a traditional team shot.

The eleven players selected were chosen for their outstanding record on the pitch and representation of their home countries. All are in the National Football Museum’s Hall of Fame.

In goal was a man many consider to be the greatest ‘keeper to ever play for England, Gordon Banks, with the legendary English World Cup winning captain Bobby Moore, possibly the finest Welsh player of all time John Charles, and Scottish legend, Dave Mackay making up an impressive back three.

Gordon Banks.

Bobby Moore.

John Charles.

Dave Mackay.

English ‘Captain Marvel’, Bryan Robson takes his central midfield berth alongside Bobby Charlton, recognised as one of the greatest English footballers of all time and Kevin Keegan, twice named European Footballer of the Year.

Bryan Robson.

Bobby Charlton.

Kevin Keegan.

Leading the line in this adventurous formation sees the wide positions occupied by the graceful English winger, John Barnes and the Northern Irish genius, George Best. Both players supply a striking duo of England’s Jimmy Greaves, one of the most instinctively gifted footballers in the history of the game, and Denis Law, the Scottish Football Association’s outstanding player of the previous 50 years.

John Barnes.

George Best.

Jimmy Greaves.

Dennis Law.

Stamps are available online at www.royalmail.com/stamps, by phone on 08457 641 641, and in 9000 Post Offices across the UK.

I have been making stamp collages for more than ten years now and one of the questions I often get asked is, “Where do you get all the stamps from?” The answer is that my parents were stamp dealers from the 1950s until my father’s death in 2001 when my mother decided that she could not really continue with the business. Most of the stock had to be sold, but a certain amount I wanted to keep and then inspiration struck and I started to make pictures from the remainder of the stock!

I wondered if serious stamp collectors would be shocked, but I really do try not to use anything which I know to be valuable to a collector, instead using common stamps and postal material, such as backs of postcards and envelopes, postmarks etc. I love incorporating interesting details from stamps to create my pictures, and particularly love searching for people to populate my crowd scenes, such as the pictures of the Colosseum and Leaning Tower of Pisa. I also seem to have become a magnet for stamps as when people see what I do, they often offer me small collections or stamps they have been saving up for whatever reason!

As well as having my own studio open as part of the festival, where more than 90 artists are also opening their own studios, my work will be featured in a Taster Exhibition in Stroud Subscription rooms, and also in a joint exhibition at The Old Passage Inn, Arlingham as part of the Walking the Land Artists exhibition, which is called “Between the Woods and the Water”. The picture below will give you an idea of the use of both stamps and postmarks in my work!

It would be lovely to welcome you to my studio and if you do come along, please mention where you heard about it!

Rachel Marwick
The Lawn, 132 Bisley Road, Stroud, Glos. GL5 1HL
01453 757933
Directions to studio are in the Open Studios Brochure or phone me for further details.

Deal Lugger

Oliver’s findings were discovered through his research at The Royal Mail Archive. Consumption, necrosis and mental derangement were just some of the conditions Victorian postal workers suffered.

Victorian postmen.

This and other previous talks we’ve presented are available to download for free from our website or from iTunes. Amongst the speakers you can hear are Tony Benn and the designer Brian Webb. Other podcasts cover topics including wartime, poster design, women’s suffrage and the production of stamps.

In the early 1970s, the Post Office decided to switch the adhesive used on stamps from gum Arabic to Polyvinyl alcohol, or PVA. However, this didn’t go down well with the public, as it appeared that the glue was not the best quality, and often came loose from the paper. In 1973, complaints ranged from the light-hearted (“do you think you may spare a lick more glue on 3p stamps?”) to the exasperated (“it is not a habit of mine to write and complain – but this is the last straw!”). A confused postal sorter asked “is it the gum or the lack of spit?” One customer was enraged by the GPO’s reply stating that as 7,000 million stamps were produced per year, some defective ones were bound to “slip through”, and huffily replied that as he had experienced this problem constantly for the past 8 weeks, it seemed rather to be the general standard. It wasn’t just the gum that was causing annoyance; the perforations came in for criticism too: “until now I had been disturbed by the feeling that lavatorial jokes based on the line ‘nothing tears along the dotted edge’ were founded in myth”.

I found it interesting to see how complaints can be timeless; one dissatisfied customer lamented that “the Britain of the past seems to have gone, everything is inferior, most of the employees have no time for doing a proper job for having strikes”. Going back further in time, to the First World War, I discovered a letter from a union of discharged soldiers complaining that men were being refused postal employment in favour of women, who the writer believed were being hired because their wages were cheaper. You can well imagine someone making a similar complaint today.

One of the best things about working at the BPMA is that you can get the chance to see little snippets of human life such as these, as well as the records of policy and administration we hold. It’s a great way of seeing how society has progressed, or, in some cases, has remained exactly the same.

- Robin Sampson, Archives/Records Assistant

Archive material used:

POST 52/1052 - “Complaints about PVA Gum on stamps”

POST 47/64 - “Complaint that Men have been Refused Employment at the Home Depot in Favour of Women”

This blog was researched at the Royal Mail Archive, located at BPMA’s headquarters in Clerkenwell, London. There are millions of stories to uncover at the Royal Mail Archive, see our website for Archive opening hours and visitor information.

On Saturday 6th April I ventured to Loughton, Essex to visit The British Postal Museum Store for the Pillar Box Perfection open day. Currently studying photography at the University of Bedfordshire, I’m now in my final year working on my final major project. The visit was in aid of my university project ‘POST’ a project which looks at pillar boxes and how my generation rarely write any more.

“Pillar box alley” at The British Postal Museum Store.

We live in an age now where we are constantly tuned into our digital social lives by texting, instant messaging and emailing. In my generation the everyday analogue process of posting a letter is quickly becoming a thing of the past. Postboxes lie dormant, statues and monuments of a bygone era. Fond of analogue tradition I decided I wanted to get myself and as many people involved as possible mailing postcards in the form of photographs.

The premise is simple:

1. Take a photograph of a pillar box (Has to be taken landscape)
2. Get the photo printed at the 6×4 (Postcard size)
3. Once printed, write directly on the back of the photograph (Write whatever comes to mind, your thoughts on pillar boxes, maybe the digital age, something personal? A quote, or song lyrics? Maybe describe the location of the photo?)
4. Then stick on a stamp, add my address and send it to me in the post:
   166 Vandyke Road
   Leighton Buzzard
   Bedfordshire
   LU7 3HS

Postcard showing a Queen Elizabeth II wall box.

By getting people to photograph postboxes I hope to create a large topology to showcase the results, which will I hopefully display in a gallery space. For the time being I’ve set up a blog site where I’ve regularly up load all the entries sent to me. Which you can visit here: www.thegreatpostproject.wordpress.com.

As I love a challenge, I am hoping that my project will make people take notice of postboxes again and in the grander scheme get younger people involved in writing letters and postcards. Although it may be wishful thinking, only time will tell.

Postcard showing the message “What’s the Rush!!”.

The open day at The British Postal Museum Store was a great way to learn more about the history of the pillar box. Discovering the different types whilst being able to identify them I found it to be a rewarding experience. It really has helped me, by giving me a historical outlook which I can now apply to the project.

The staff were tremendously helpful giving talks throughout the day, and answering all my questions. A big thank you to those who work and are involved in The British Postal Museum & Archive you generosity hasn’t been unnoticed.

Their generosity also allowed me to visit London this week to participant in my very own From Pillar to Post: GPO London walking tour as I was unable to go last month! (It was only natural that I dropped in to say Hello at the Royal Mail Archives)

If you are reading this and feel intrigued by my project feel free to visit the POST blog site and get involved, and last but not least please do visit the The British Postal Museum Store when you can, it is worth it!

The set of Great Britons stamps, issued 16 April 2013.

World renowned actress Vivien Leigh, famous for her leading roles in Gone with the Wind and A Streetcar Named Desire, takes centre stage alongside actor Peter Cushing, who is perhaps best known for his roles as Baron Frankenstein and Doctor Van Helsing in horror films produced by Hammer Film Productions.

Vivien Leigh, 1913-1967 – Stage and film actress.

Peter Cushing, 1913-1994 – Film and television actor.

From the world of sport, Scottish footballer and manager William ‘Bill’ Shankly features. Regarded as one of football’s most successful and respected managers, Shankly was manager of Liverpool from 1959 to 1974, leading them to triumph as First Division champions in 1964, 1966 and 1973, FA Cup winners in 1965 and 1974 and UEFA Cup winners in 1974.

Bill Shankly, 1913-1981 – Football player and manager.

Notable figures from the world of politics are also featured with the first and only Welsh Prime Minister, David Lloyd George, and John Archer, the first mayor of African-Caribbean descent, to head a London Metropolitan Borough Council in the collection.

David Lloyd George, 1863-1945 – Prif Weinidog Prime Minister.

John Archer, 1863-1932 – Politician and civil rights campaigner.

One of the UK’s best loved classical composers Benjamin Britten is included in the ten, with celebrated portrait and fashion photographer Norman Parkinson bolstering the arts contingent.

Benjamin Britten, 1913-1976 – Composer and pianist.

Norman Parkinson, 1913-1990 – Portrait and fashion photographer.

Richard Dimbleby, the well known journalist, broadcaster and father of David and Jonathan Dimbleby, is included within the set of 1st Class stamps, as well as celebrated cookery writer Elizabeth David, who was credited with introducing post-war Britain to ‘exotic’ Mediterranean cooking, featuring ingredients such as avocado, pasta, olive oil and red peppers.

Richard Dimbleby, 1913-1965 – Journalist and broadcaster.

Elizabeth David, 1913-1992 – Writer on food and drink.

Completing the ten is eminent archaeologist and anthropologist, Mary Leakey, who was credited with forcing scientists to re-think their long held views on human evolution thanks to her significant discoveries.

Mary Leakey, 1913-1996 – Archaeologist and anthropologist.

Writer and journalist Nigel Fountain has written the accompanying presentation pack, which provides an overview of the lives of the Great Britons featured on the stamps.

The Great Britons stamps and stamp products are available at most Post Office branches, online at www.royalmail.com/stamps and from Royal Mail Tallents House (tel. 08457 641 641), 21 South Gyle Crescent, Edinburgh, EH12 9PB.