Celebrate Freedom from Micromanagement

Freedom comes in all different forms, from independence of a country to independence at work. In the spirit of 4th of July this week, we wanted to highlight how Producteev can free you from micromanagement. Thanks to notification and tracking features, team members can work independently and (micro)managers can still oversee everything, but do so without bugging their team. Here’s how:

Ensure your team lead or micromanager of the group knows how to…

1. Click into a task to view details and review its activity “audit trail”

2. Check out the activity overview of all tasks within a project

3. Add themselves as followers to tasks they want to keep an eye on

4. Set up notifications

5. Sort and filter. Check out this post for all the tips and tricks: Get Work Done Together. — Hundreds of Ways to View Your Tasks

Then make it a habit to record and update all to-do items in Producteev and remind them to refer to X project when they have a question.

Have a happy Independence Day!

-The Producteev Team

How Knowledgeable Are You?

Think you’ve got Producteev down? Take this quiz to find out and check Facebook or Twitter on Monday 6/30 to see if you got them right!

  1. To attach files, I start by clicking on the notes section of a task
  2. I can chose to view all project or just projects I’m involved in
  3. Everyone in a network can see every project and task
  4. I am only allowed to create one Producteev network
  5. If I mention someone in a post they’ll receive the same notifications around task activity as followers
  6. Tasks cannot be moved
  7. I can forward an email to task@producteev.com to turn it into a task
  8. If I change the due date of a task, no one will know
  9. I can sort tasks by their labels
  10. I can try Pro features free for 14 days

How To Stay Productive During Summer

According to this article by Forbes, productivity at work drops by 20% during summer months. Not only does good weather seem to correlate with an increase in vacations, it’s reported that employees are 45% more distracted when it’s hot out. Here are a few tips from the Producteev Team on how to stay productive this summer:

  • Make sure to add priorities and due dates to tasks - this will help you stay on top of what needs to be accomplished.
  • Plan your “fun” projects for the summer so you’ll want to get work done.
  • Take advantage of Producteev’s mobile apps and work outside for a couple of hours one day if you’re feeling antsy about being in the office.
  • Keep the office between 65 to 70 degrees.

Happy first day of Summer this Saturday!

Box + Producteev for Better Content and Task Management

We understand that it’s important to keep tasks and projects organized with the right content. That’s why we are excited to announce an integration with Box to help improve the way you view, share and collaborate around your content in the cloud.

File Preview

The new integration introduces some useful viewing functionality, including an option menu to download or preview a file from within Producteev’s web app. Powered by Box View, your Office documents, PDFs and images will be converted into HTML5 and rendered in high fidelity making them look better than ever. We’re proud to have been a launch partner for Box View at Box Dev and hope you are too.

image

image

Attach Files Directly from Box

For a more seamless experience, you can now attach files to tasks directly from your Box account without ever leaving the Producteev web app. Files can also be attached and shared with team members without having to write a note.

image

Login to learn more about the integration and give it a try.

Have a Producteev week!

Task Management Software Changing the Way Teams Work Together

image

As the use of task management software increases, so does the gap between the new and old way of working in teams. Gone are the days where your only option was to spend hours of your day sorting through emails, in meetings to follow up on action items, and searching through to-do lists to figure out your priorities. There’s now a better way to work, and people are starting to demand change from their employers. What are they looking for? A way to connect with each other. A way to be more efficient, spend time on things that matter, and work from anywhere.

While task management software is just one of the technologies changing the tone of the workplace, its impact is undeniable. Apps like Producteev enable teams to work together on projects by dividing up and collaborating on tasks in one cloud-based platform. What’s truly superior about this solution compared to old way of working in email is not just that all project content and activity is organized in one place, however. It’s that tasks are actually made actionable and team members held accountable for items assigned to them. With Producteev’s task audit trail feature, for example, everyone involved in a project has visibility into who’s responsible for a task, the status of that task, and whether or not action is being taken to complete it.

Other benefits of task management software include:

  1. The ease of finding exactly what you’re looking for via filters that allow you to sort and view tasks by project, person, category, priority, due date, task status, task type, and more.
  2. Accessibility provided by apps available for a variety of devices: iPhone, Android, iPad, Mac, Outlook, and web.
  3. Real time push notifications that keep you informed about task activity and remind you of upcoming due dates.
  4. Integration with products like Dropbox that let you to attach files to tasks from any device.
  5. The elimination of version control issues caused by people not “replying all” or responding to outdated email threads.

And it’s not a select number of use cases this software works for. Task management apps solve business problems that extend across departments, industries and even country borders: duplication of effort, workflow inefficiencies, lack of transparency and communication, inability to find content, late deliverables, travel interference, dispersed teams, and difficulty with organization and prioritization, all of which affect productivity. 

With technology now a deeply integrated part of our everyday lives, it’s never been more critical for companies to adopt systems that allow people to work the way they want to, using apps that make their lives easier. Task management and team collaboration software is no longer a foreign concept. It’s a proven method. It’s the new and better way to work. Thank you to all our users who help spur this change!

Practical Productivity

You’ve got your to do list of tasks, priorities set, and are ready to start executing in a “Producteev” way. You start off on a roll but then you hit a task that’s a bit on the boring side. Here are some tips you won’t find in the Producteev feature section about how to be productive even when tasks are mundane.

1. Review your goals

  • Sometimes it’s important to remind ourselves of how tasks, however small and unexciting, help us achieve our larger goals and enable us to work on the “fun stuff.”

2. Read your mission statement

  • Whether it’s for your company, department, product, or something else, reading your mission statement is a great way to get re-energized about the work you’re doing, why, and the impact it’s making.

3. Browse your company’s social media pages

  • This is an easy resource to turn to for inspiration. Regardless of whether the content you find is good, bad or a mixed bag, it will be motivating.  

4. Add subtasks

  • Adding subtasks to that mundane task you’re working on can help you feel a sense of progress (and that an end is in sight) and accomplishment when you get to cross items off your list.

5. Set a target and give yourself a deadline

  • Most of us work faster and more efficiently when we know we need to finish x by x time (in the near future). So why not use this quality to your advantage? Set an achievable but still aggressive goal and go, go, go!

6. Reward yourself

  • You gotta mix things up sometimes and give yourself a break. If you employ tip #5, reward yourself for hitting your goal by allowing yourself to work on a pet project for 30 minutes.

7. Go for a quick walk

  • It’s been proven that walking gives you energy, makes you happy and increases creativity (among other benefits) so when you’re starting to feel sluggish and your productivity is dipping, get up for a quick lap around the office at the very least.

8. Listen to upbeat music

  • If all else fails, pump yourself up with some upbeat tunes!

That’s all for now,

The Producteev Team

Productive, but Passionate?

The idea of apps and little tricks to make you instantly more productive is great and all, but can anyone really be their most productive if they’re not passionate about what they’re working on?

This article, by Warren Berger posted on Fast Company, does a great job of asking 8 thought-provoking questions to help you find your passion. What would you answer? Are you doing what you love?

  1. What is your tennis ball (the thing that pulls you)?
  2. What am I doing when I feel most beautiful?
  3. What is something you believe that almost nobody agrees with you on?”
  4. What are your superpowers?
  5. What did you enjoy doing at age 10?
  6. What are you willing to try now?
  7. Looking back on your career, 20 or 30 years from now, what do you want to say you’ve accomplished?
  8. What is your sentence (that sums up who you are and what you aim to achieve)?