The Myth of Calling the Shots

One of the reasons I initially got into entrepreneurship was that I wanted to “call the shots.”  This is one of the most common reasons people cite for getting into entrepreneurship.  Being the boss.  Calling the shots.  Making the decisions.  It’s compelling.  And it’s almost completely false.  It’s one of the great myths of entrepreneurship (one of the others is ’setting your own schedule’ – but that’s for another time).

Here’s why it’s a myth: you don’t call the shots – the market calls the shots.  While you get to make decisions, those decisions can’t be made in a vacuum.  Well they can be, but then you’re in business NFL – Not For Long.  I come across so many entrepreneurs who see entrepreneurship as one giant path of constant self-aggrandizement.  They see success as following their instinct and trusting in their singular vision. And that’s just plain stupid.  Your business needs to serve a need – its needs to connect with what the client wants.  And if you make it all about what you want – and your need to make decisions – you’re putting yourself first.  It’s not about you – it’s about the client.

Here’s another reason it’s a myth: you should surround yourself with smart people.  Better yet smarter people.  If you insist on making all the decisions – you’re closing yourself off from the advice and support of these people.  Or you’ve surrounded yourself with yes men and/or idiots.

When you think you’ll call the shots you’re subscribing to the view of entrepreneurs being brilliant geniuses ensconced in their ivory towers handing down brilliance from on-high.  If you look at really successful entrepreneurs, they are connectors. They form partnerships, they bring resources together, and they listen to clients.  What they don’t do is engage in the relentless arrogance of thinking it’s about calling the shots.

In my own experience, discovering this myth was one of the more painful realizations of running my own business.  It stinks to realize that it’s not about you and your brilliant ideas.  It’s about putting yourself out of the picture and focusing on the client.

Any other myths you’ve seen busted?

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I’ve helped several people put together business plans.  The business plan I put together for my comedy club was used as a sample form in a book on business plans.  Theoretically, I know something about business plans.  I’ve seen some bad ones.  The worst ones I’ve seen tend to be bad for one of these reasons.

3 Reasons Why Business Plans Fail

1. Filling in the Blank

There are plenty of software packages and business plan templates out there on the tubes of the Internet.  While they can give you  bit of structure when you’re completely lost and on your own – they can also have you focusing on issues which make little sense if any.  A business plan that’s intended for venture capitalists or other serious investors needs to have an exit strategy – a plan for cashing out the investors.  If you’re putting together  a business plan for a small business or some business that you want to build and grow – you don’t need an exit strategy.  Your exit strategy is filing for bankruptcy and moving back to your parent’s basement.  Don’t fill in the blanks if you don’t understand the blanks.

2. Failure to you know, plan

Want to create a bad business plan – don’t use it to detail what you’ll actually do, use it to provide a 10,000 foot view of something you need to have microscopic insight into.  This tends to be compounded by the fill-in-the-blank approach, where a business has a ‘marketing plan’ consisting of ‘generating great word of mouth, building the brand and engaging in social media.’  I’m reminded of a stand-up comic who asked an audience member what he did for a living.  The guy in the audience said “Nothing” to which the comedian replied “Then how do you know when you’re done?”  If your plan is that vague, how do you know when you’re doing it?

3. A Plan for World Domination

Not every business is going to be successful.  And yet every bad business plan seems to not only promise success, but promises the kind of success that results in each investor ending up with enough money to buy their own island and flood it with enough filthy lucre to sink the damned thing.  Project a reasonable growth arc and realize you’re not going to turn a web design company into the second coming of the Roman empire.

Avoid these common mistakes and keep your business plan alive. 

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One of the things I’m trying to accomplish with this blog (and with my life at this point) is improving the way in which entrepreneurs are trained.  One of the core elements of entrepreneurial training is coaching.  I’ve had a fair amount of experience with coaching in different contexts.  I’ve coached improv teams (at IO and the Playground in Chicago), and different entrepreneurs starting businesses (Go Comedy, and various entrepreneurs at Bizdom U), and I’ve picked up some tips from some great coaches.  So here are some tips for coaching people.  BTW, these tips can apply in almost any context where you’re helping someone.  If you’re working with someone to help them – then essentially you’re coaching them.

Sympathy for the Devil

Before launching into it, a few words on Mike Leach.  Unless you follow college football (and if you don’t you’re a communist), you may not know this, but Mike Leach was the Head Coach at Texas Tech.  Generally praised for innovative pass-oriented schemes, he was somewhat of a maverick among coaches.  He recently got fired for mistreating a player.  I’m not here to defend his tactics (although I’ve dealt with my fair share of people whom I thought were faking it when they claimed they couldn’t do something).  Rather I bring it up to simply say that coaching is a tricky business.  When your mission is to maximize someone’s potential, you often find yourself doing weird things that you barely understand, much less trying to justify what you’ve done in the court of public opinion.  In other words, being a coach, I feel your pain Bobby Knight and Mike Leach.  Also, your mileage may vary.  These tips have worked for me and helped me.  They may strike you as a bit nuts.  But listen to a Knute Rockne speech.  Coaches are nuts.

3.5 Guideposts for being an effective coach

1. It’s Not About You

It’s very important to focus on your goal as a coach – to maximize the potential of your players/coachees.  It’s not about buffing up your glory, making you feel good, validating your worth, etc.  It’s about them.  Be willing to do anything to achieve your goal – even if it deflates your ego, takes you down a notch or look like an idiot.  You also need to be willing to be thought of as an asshole – and play the part of asshole when necessary.  Some people are motivated when pushed. Some people are motivated to prove somebody wrong. You may need to be an asshole to motivate these type of people.  Be willing to be hated, despised, and the object of scorn.  Everyone loves success – and if you can help people achieve success, it won’t matter whether they love, like or respect you.  Your job is to put them in the best position to win.   Do that because nothing else matters. If you need unconditional love get a dog, don’t look to your players.

1B. Don’t cross the streams

Don’t become friends with your coachees.  It’s okay to like them, and when you’re no longer in the coach/coachee relationship, you can be their buddy.  That doesn’t mean you can’t be friendly with them.  But don’t forget the essence of the relationship.

2. The first pulse you take is your own

While you may occasionally need to take on the demeanor of an asshole or screaming lunatic, internally you’ve got to keep your pulse in check.  This is along the lines of not hitting your kids in anger (really – never hit your kids – but you get what I’m saying).  It’s okay to be angry, frustrated and even incensed to the point of blinding rage – but you always need to make sure the choices your making in your coaching behavior are coming from a space of maximizing performance – not venting your spleen. If you need to vent your spleen, kick the dog you bought back in tip #1.

3. Know your role, and shut your mouth

Your role is to maximize performance.  By focusing on that, and remembering that, you’ll realize that you needn’t coach everything that’s coachable.  I see rookie coaches absolutely destroy people’s motivation by criticizing everything that can be criticized in a performance, game or business plan.  If you call out every single thing that needs improvement, you’re not coaching, you’re showing off how knowledgable you are, and how observant you can be.  That makes it an ego driven process – and – tip #1 – it’s not about you.  You’ve got to say and do just enough to motivate maximum performance, then shut the fuck up.

Got any good coaching tips or experience with coaches you’d like to share? That’s what the comments are for friend!

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Mark Kramer of Kramer Communications has a great article on Forbes, The 10 Questions You Should Never Stop Asking.  In the article, Mark (we’re not really on a first name basis) details some of his experiences acting as an Interim CEO of a couple of magazines in Philadelphia. It’s a really great article, and all of his questions are dead on.  The implicit assumption of his article is that people started asking these questions at some point, and then stopped.  In my work with and study of small startups, it seems these questions don’t get asked initially.  If they did the business may never have started, or certainly would have started smarter with a better chance of succeeding.

The questions he brings up cut to the core matters I address at Bizdom U, (as well as in my saucy presentation at TEDx).

The Three Questions You Should Start Asking

Kramer’s first three questions (I’m rephrasing slightly) are:

• What is your purpose for existing?
• Who is your target customer?
• Why does anyone need what you’re selling?

I’m going to take these one at a time.

What is your purpose for existing?

First-time startup entrepreneurs often confuse their business’s purpose in existing with what the entrepreneur hopes to gain from the business.  To use a technical term, this is a Big Ass Mistake.  Your business’s purpose is most assuredly to help customers satisfy a need – not to bring you personal, spiritual, or emotional fulfillment.  If you think that’s why YOUR BUSINESS exists, you’re mistaking your purpose in life (fulfillment) with your business’s purpose (satisfying customers).  Confuse this at your own peril.  If you keep this straight, you’ll keep your business focused on the customer and helping the customer.

Who is your target customer?

You can’t help people, or more appropriately satisfy customers, if you don’t know who they are and what their needs are.  It’s a struggle, but you’ve got to disavow yourself of the notion that your business will appeal to everybody (or some equally ridiculously large subset of everybody).  It can’t, it won’t, and it shouldn’t.  It will appeal to certain people with common demographics or psychographics and those are the people you need to have in mind and help.

Why does anyone need what you’re selling?

Get out, talk to customers.  In person.  Face to face.  It’s uncomfortable in the digital age, but it will give you deep insight into what clients really want and how to best give it to them.  Mark nails it when he says “I have rarely seen a company fail if management literally spoke to customers and gave them what they want.”

A bonus word to educators, consultants, incubators, etc.

If you’re in the position where you’re advising someone on starting up a business, make sure you’re encouraging your advisees to ask these questions.  Push them on these questions.  Hard.  Really hard.  The kind of hard that leaves a bruise.  That hard.  We do no service to people if, in the interest of protecting their feelings, we are not blunt, direct and honest in questioning whether they’ve plumbed the depths of these questions and come up with honest answers.  In my opinion, this is the great failing of entrepreneurial education, consultation, advising and incubation: the unwillingness to give honest feedback to someone and tell them their idea (as currently formulated and researched) is most assuredly crap.  In the interest of being kind, and not ‘crushing someone’s dream’ we let them blindly soldier forward to their doom.  If I see someone running headlong toward the edge of a building, I’m not going to encourage them.  I’m not going to try and support them in their dream of flying.  I’m going to yell “Hey, asshole, you can’t fly!” We all need to be willing to be that direct and blunt.

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Over at the Art of Manliness, there’s a great series of tips on running a meeting.  The Art of Manliness, despite the off putting name (to some people – me, I get it), is overall a really excellent blog – and an example of how to build a community of common interest. The common interest on Art of Manliness revolves around shaving with a straight razor and drinking cocktails (both of which I can get behind).

My favorite tip from the many is:

Summarize the meeting. At the end of the meeting, quickly tick off a list of everything you have accomplished and resolved to do. Delegate tasks and make sure everyone is absolutely clear on what their individual responsibilities are. Don’t ask for “other business.” You’re just opening a can of worms. Remember, if it’s not on the agenda, it’s not going to be discussed.

I’ve been to lots of meetings dominated by lots of talk which feels productive.  It’s only later, when absolutely no action has been taken as a result of the meeting, that you realize not only was the meeting ineffective, but you’ll never have that hour of your life back.  You’ll be on your death bed, and your dying words will be “If only someone had set some action items.”

In the comments share your meeting horror stories or tips.

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I wrote the following tips for my current batch of entrepreneurs, but thought they might have more general application here.  Email is like a hammer: it’s a great tool when used effectively, and f*ing painful when it isn’t.  Enjoy!

Email.  We use it every day.  But are we using it as effectively as we can?  Probably not, if we’re not doing the following:

1. Use Reply All: Before I came to Bizdom, I hated Reply All.  I thought all it did was clutter up my inbox.  Now? I realize it’s the reason my inbox isn’t cluttered – it’s informative.  If I’m cc’ed on an email, I want to know how the conversation is going and whether the issue’s been resolved.  When I cc someone on an email, I want them to be part of the conversation.  Maniacal use of ‘Reply All’ helps this immensely.  Do it as a matter of common practice.
2. Informative Subject Lines: There’s a reason newspapers, blogs, and various other forms of media use headlines – it lets the intended recipient know what the communication is about.  It allows them to skim the headline and prioritize.  When you recycle an old email for convenience sake, you’ve made the subject line useless.  And ultimately put your own convenience over that of the recipient, which leads me to my next point:
3. Put yourself in the shoes of the recipient: You want something from them, make it easy for them to give it to you.  You want them to read the email? Make sure the subject matches the content.  You want them to do something after they read the email? Ask.  An email with a document attached could mean “I need you to review this immediately” or “I just wanted you to have a copy of this” or “Hey look at me! I can use attachments!”  Without a direct call to action, you’re making it difficult to get the recipient to take any action, much less the action you want them to take.
4. Use a signature block: If someone wants to follow up on your email, make it easy for them to contact you.  Give them your email address, phone number, address, HAM radio call sign, whatever it takes. Signature blocks automatically added to your email achieve this in a no muss, no fuss manner.

When I was improvising, one of the big moments of self discovery I had was when I realized that everything we do onstage looks like a choice, so we should be conscious of that choice and make it a choice.  When it comes to something as mundane as sending an email, this same principle applies.  Ask yourself – what result am I trying to obtain with this action, and have I done everything to make that result obtainable. Have I given it 100%?

Some of you do this consistently and regularly, and clearly get what I’m talking about.  To you, I offer nothing but praise and encouragement.  Your efforts matter and you will be effective.

Some of you will think I’m an email maniac who’s obsessing about some minor points.   To you, I ask – faced with the choice of communicating effectively and communicating ineffectively, what would possibly justify choosing the ineffective route? Effective people take effective action – that’s what makes them effective.

In the comments, please share your email pet peeves or opportunities for excellence.

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Loyal reader: I have a bunch of wave invites burning a hole in my pocket (8 to be exact).  If you ALREADY follow me on Twitter or have ever commented on my blog, they’re yours for the asking.

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My friend, the incomparable Margaret Hicks, has started her own business giving tours of Chicago.

A Smart Idea for a Business

It’s really a great idea for a lifestyle business.  It leverages her knowledge (she’s trained as a docent, and has done tours for other companies) and her skills (she’s funny, engaging, and smart without being smarmy).  It also leverages the natural resources available in Chicago (interesting sites, stories, and an abundant tourist population) all of which she can access at basically zero cost.  Zero cost natural resources? That’s the type of thing business dreams are made of.

A clever idea to raise money for your startup

Margaret’s really gone from being a smart cookie, to being a whole tray of steaming hot cookies made by your Nana with her fund raising strategy.  She’s having a “Help Me Build My Business” party.  For $20 her guests will get booze, beer and great food (her husband is a pro grade cook).  I was so enamored of the business idea and the fund raising idea that I kicked in $50.  And I can’t even make the party!

Why this is a clever idea

I’m a big fan of bootstrapping, but also calling in all your resources.  By having this party, she’s calling in her resources in a fun way that won’t burn out those resources.  It’s the Girl Scout Cookie Principle:  ask people for small favors and give them something great in return and you can tap those people again and again. Girl Scout Cookies raise funds for the Girl Scouts without tapping out the resource (all those aunts, uncles and people at work).  Why doesn’t it tap them out? Simple, they get a benefit above and beyond the ‘donative’ benefit and the incremental hit is so small they barely notice.  Do you remember how much you spent on Girl Scout Cookies this year? I don’t, except when I tuck my gut into the car, and next year I’ll get hit up by the same tiny Trumps for cookies and willingly fork over my moolah.  Brilliant.

It also taps into the Kid Rock Marketing Method: relentlessly promote your product to whoever will listen – particularly if those people express positive interest in the product.  If you went up to Kid Rock after one of his early shows and told him you liked his music, he’d thank you and ask you if you were coming to the next show.  If you were, he’d ask if you were bringing anyone.  If you were, he’d ask if you wanted to sell T-shirts (giving you a T-shirt in return).  Obnoxious – hell yeah.  But that’s because we live in a world where self promotion is frowned on.  Are you starting a business? Do you want it to survive, succeed and possibly grow? Are you telling people about your business?  If you answered “yes” to the first two questions, why are you answering “no” to the third question? Networking is as much about getting the word out as it is about asking for stuff.  Start getting the word out.

Margaret’s doing a great job of conceiving this business, funding it, and getting the word out to her potential supporters and evangelists in one swell foop. Check it out at ChicagoElevated.com.

Have any clever fund raising ideas? Ever been sucked up into someone else’s promotion efforts? Ever sold a Kid Rock T-Shirt? Chime in on the comments.

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We had the pleasure of taking the current team of Bizdom entrepreneurs (whom I am calling Team Hammer Pants, since they can’t come up with a team name of their own) to Big Communications, to meet with Lisa Stern, the Founder.

Lisa gave a great overview of the founding story of Big, as well as a description of their culture.  I could easily write a dozen entries on Lisa and Big (hell, I could write one just on how great their offices are – they are absolutely beautiful), but I want to focus on 3 Big takeaways from their story and culture.

3 Big Ideas from Big Communications

1. The business you find success in may not be the one you start in.

Big originally started purely doing video production.  Now they handle communications for health care companies.  This isn’t to say your initial idea is unimportant and therefore unworthy of proper research.  Rather, the lesson here is that you’ve got to follow the natural wave of your business and fish where the fish are – build on the success you earn, rather than the success you wish you had.

2. Passion means emotional investment in what you do.

This was a point I tried to emphasize at my TEDx presentation.  It’s not about doing what you love, but rather loving what you do.  I’ve heard lots of people talk about ‘passion’ and seen people confuse obstinacy and unfounded pride with passion. Having passion doesn’t mean that you can magically will something to happen.  Instead, it means bringing an emotional investment to what you do – finding the love in what you do.  When I asked Lisa what she’s currently passionate about she said “I’m really passionate about how we staff projects.”  Trust me, no one says “When I grow up, I want to staff projects!”  But she’s found the interest and passion in that task, and that’s a beautiful thing.

3. Vision is about having a goal you’re moving towards

Another great insight into an oft-cited entrepreneurial trait: vision.  Vision isn’t about having a grandiose vision about what success will look like (yachts or being on Oprah), but rather about having a very specific goal you’re moving towards.

Bonus idea: Not really a bonus idea, but rather a combination of the final two, and it’s this – any old passion or vision won’t do.  You’ve got to have a specific type of passion and vision to be a successful entrepreneur.  I meet a lot of people who are very emotional (what they think is ‘passionate’) and have a well defined vision for themselves (usually of them on a yacht with Oprah), who think as a result they’re entrepreneurs.  I can give you a well defined vision of what I’d do if I won the lottery (it wouldn’t be Oprah or a yacht), but that doesn’t mean I’m going to win it.  I’m extremely passionate about fantasy football, but that doesn’t mean I should make a career out of it.

What do you think? Will any old vision or passion do? Or do you need something more?

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Easy quick no brainers to be better than everybody else*

1. Have a kick ass email signature.

Make it easy for people to contact you.  So automatically put your email address, phone, twitter, website, etc. in your email signature.  That way, someone wants to contact you after reading your email, all the info they need is right there.  A discreet quote is fine, but not necessary.

2. Apologize for interrupting people.

Time’s short, so you may need to cut someone off and get to the chase, but do apologize and give them a chance to continue.

3. Say thanks, and please.

Extremely effective in business communications.  Someone does you a solid, thank ‘em.  Need something from someone? Be courteous enough to ask nicely.

4. Bonus Tip: Know how to end conversations.

It’s classy and clean to make it clear that the communication is over, whether that’s phone, face to face or email.

*better at everyone else at communicating, which is the key to everything. While these may seem like simple random tips, these will put you ahead of a ridiculous number of people.

What other simple things can you do that put you over the top?

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