Case Studies and White Papers

Defending the Authenticity and Integrity of SharePoint Records

This short paper takes a close look at two of the main ways for organizations to maintain competitive advantage: keeping a close rein on intellectual property (IP), and ensuring that they do not fall foul of compliance and regulatory issues. The paper identifies limitations in how well the SharePoint platform allows organizations to perform these key tasks, and explores alternative add-on solutions that can provide the necessary functionality. Readers of this paper will fully understand the options available to them to fully secure their information assets, and how simple-to-use techniques can provide a means to delivering authentic and secure records, with unquestioned integrity levels.

Cloud Access to Public Sector Content – securing sensitive content through hybrid ECM

This short paper explores how public sector based IT is being forced to evolve from managing highly secure, centralized, in-house silos of information to the need to work with in a distributed, collaborative, mobile device enabled environment. It explains the regulatory aspects of public sector data management, including business impact levels (IL), aligns possible solutions with the G-Cloud initiative, and makes practical suggestions for a route forward that enables the use of a combination of cloud and on-premise content, collectively known as Hybrid ECM.

Ambulance company seeks paperless solution for collecting critical information in the field

After Care Ambulance emergency medical technicians (EMTs) have responded to the immediate medical needs of customers, they are required to fill out and collect important paperwork, including a patient’s record and any pertinent billing documents, such as insurance information. In the past, the process for managing these paper-based documents was cumbersome and time-consuming.

Mobile Capture - taking the first step

This short paper takes a case-narrative approach to implementing a distributed mobile capture platform within a financial organization. It outlines the differences between an in-house development and a productized mobile platform, particularly in the areas of security, integration and end-to-end custody, and concludes with the process and service benefits of capturing content closer to the customer.

Gardner Denver Chooses Intelligent Capture

Gardner Denver was processing a considerable volume of invoices and saw an opportunity to streamline the process by converting paper invoices into easily transmitted digital data at the front end. The organization decided to evaluate automation solutions, and they selected Brainware Distiller, part of the Perceptive Capture product family.

Simplify the Business Process

Her Majesty’s Prison Service (HMPS) is the British executive agency tasked with managing 130 jails in England and Wales. In 2005, HMPS created a Shared Service Centre in Newport, United Kingdom, to consolidate and simplify business processes in the areas of finance, human resources and procurement.

Old Dominion Freight Line

After implementing Brainware Distiller, part of the Perceptive Capture product family, Erdner notes that they are "current." "In fact, we’re processing before anyone even comes in in the morning, and so 80 percent of those remittances are handled before we’ve even walked in the door," says Erdner.

Packaging Manufacturer Speeds Up Accounts Payables with Customized KnowledgeLake Solution

TricorBraun, which designs and sources innovative rigid packaging solutions for commercial customers needed a way to simplify how invoices, purchase orders, and other documents were entered into the company’s enterprise resource planning (ERP) system. It decided on a solution using KnowledgeLake Capture, which helps digitize paper documents so they are sent directly into the ERP system for easy access and viewing as PDF files, saving time and allowing the company to process invoices and other documents faster.

Automation Through iSynergy Six-Figure Savings to Morton Plant Mease

An electronic document archive solution helps Morton Plant Mease Primary Care eliminate more than $140,000 per year in paper record storage expenses and streamline the flow of patient records to physicians.

TNT Scans 600 Million Pages Per Year with ibml ImageTrac

“The ImageTrac return on investment is undeniable and easily measurable,” says Mr. Morris, General Manager Operations at TNT Business Solutions. "By transitioning to this high-volume intelligent scanning platform, TNT has achieved six-fi gure annual savings."

Hyundai Motor Company Australia Gains Valuable Financial Insight

As anyone in finance knows, invoice processing is one of the most important day-to-day activities in any business. Without good management of that process and a clear understanding of the company’s vendor obligations, a business can accrue late fees, lose money paying inaccurate invoices, and miss opportunities to cash in on discounts for early payments. Efficient and timely invoice processing is also important for building stronger relationships with vendors.

ABBYY Solution Partner Automates Invoice Processing for a Large Housing Association

Adactus Housing owns and manages over 12,600 homes across 25 local authority areas in the North west of england. comprising six independent companies the Adactus Housing Group has an annual turnover in excess of £45m. recently Adactus set for itself three key operational goals - growing the organisation, increasing efficiency and improving service – which lead to the creation of an action plan to reduce the cost of back office services. Finance was identified as reaping the greatest rewards. three main issues were to be tackled, all of which centred on invoice processing.

The Royal Botanic Garden Edinburgh’s Herbarium Collection Evolves with ABBYY Recognition Server

High Volume OCR Server Product Enhances Database and Enables Web Search of Valuable Collection Extending over four gardens boasting a rich living collection of plants, the Royal Botanic Garden Edinburgh (RBGE) is a world-renowned centre for science and education whose mission is to explore and explain the world of plants for a better future. The RBGE has been growing and studying plants for over 330 years and is therefore well-placed to help document and conserve the world's diversity of flora. The RBGE recently endeavoured to do what many academic institutions and libraries are currently doing - make part of their collection available online, not only within their organisation, but to the outside world as well.

ABBYY Solution Partner Automates Invoice Processing for a Large Housing Association

Hendre itself is the enabling function for the other front line companies that comprise the Hendre Group. It delivers central services including finance, human resources, IT and company secretarial/administration/ audit. This centralised service model gives both strategic and operational support to organisations within the Hendre Group so they can focus on delivering primary customer services. In 2005, the search for a Document Management solution for the finance department led to the adoption of Invu Document Management.

Helps Unlock the Potential of SharePoint for one National Park Authority

The New Forest National Park Authority (NFNPA) was set up to conserve and enhance the natural beauty, wildlife and cultural heritage of the Park. The Authority promotes opportunities for understanding and enjoyment of its special qualities and fosters the social and economic well-being of local communities within the Park. For many years the NFNPA had a document management system (DMS) only for its Planning Department, but no proper document archiving mechanism for the rest of the Authority. Recently a decision was made to supply the entire organisation with a means to store files digitally for easy search and retrieval.

UK based Patent Translation Services Company Choose ABBYY

RWS’ business is a document-intensive operation, producing millions of pages per year in translation work for its customers. In addition to the patent translation service RWS performs, in recent years it has seen a rapid expansion of its business in the commercial translation field. Specifically, the business has grown to include the translation of larger documents such as instruction manuals, company brochures and web sites. Traditionally RWS stored documents as multi-page TIF images. In 2007, RWS decided that this method of storage was no longer sufficient. In order to get a better handle on these documents, RWS needed a solution that could convert scans of newly translated documents into searchable PDF format and then deposit the output in a digital archive. RWS has always put a strong emphasis on finding technological solutions for its everyday business needs and set out to find the best solution to help with the large scale conversion of its documents.

University of Southampton Improves Access to its Collection by Digitising Vast Quantities of Printed Material

The University of Southampton Library supports a community of approximately 35,000 students and staff, providing access to an expansive collection in excess of 1.5 million books and many millions of pages of archive material. The Library recently embarked on programme to digitise a large number of its key texts through the Library Digitisation Unit (LDU). The LDU is a flagship enterprise in the academic sector and specialises in the digital capture of a range of materials for repositories or web distribution via URL links in the Library catalogue. The University Library’s approach is to provide open access to the digital material that it creates, wherever this is appropriate and permissible. ABBYY FineReader, a software product designed for ad-hoc scanning and digitisation, had been used by the Library for a number of years to digitise small numbers of pages, and occasionally full books, with the addition of text recognition or OCR (optical character recognition). The Library quickly realised however that in order to automate the OCR process with a high throughput and achieve their goal of digitising half a million pages per year, they would need a more robust product capable of automatically processing large volumes of documents.

Volkswagen Corporation Tests its Infotainment Systems by Using ABBYY FineReader Engine

At Volkswagen Corporation, the testing department, and specifically the Interactive Electronics Test Facility, makes an important contribution to the usability of the increasingly complex interactive electronics found in their vehicles. The team of engineers ensure that Infotainment Systems in every car function accurately and reliably. To improve their automated testing processes, the testing engineers from Volkswagen have introduced ABBYY FineReader OCR technology to verify the content of the Infotainment Screens.

A Three-Pronged Solution for Largeformat, Document and Film Scanning

In 2004, NARA Preservation and Imaging Specialist, Steven Puglia, along with Jeffrey Reed and Erin Rhodes, authored “Technical Guidelines for Digitizing Archival Materials for Electronic Access: Creation of Production Master Files – Raster Images.” This guideline, an update to an earlier document, intended to provide a technical foundation and standardization for digitization activities. The guide, coupled with the creation of NARA’s electronic archives infrastructure for permanent storage, led to department approval for the purchase of lab equipment to digitize the NARA collections.

Capturing The History of American Art For Public Access

Multi-source Overhead Scanning and Processing Providing maximum access to the collections was – and is – key to achieving AAA’s goal of becoming the premier resource on art history for researchers, historians and the public. Richardson and Fleischman could never have imagined the advent of the internet and its power to connect people and information across the world. Today, housing over 16 million items at press time and with more than 1.5 million available in online collections, AAA has made significant progress toward this goal.